We are looking for a Accounts & Administrative Assistant to support our day-to-day office operations and accounting functions. The ideal candidate will be responsible for maintaining financial records, handling few administrative tasks, and coordinating with internal teams and external stakeholders, including donors.
Main Responsibilities:
Accounts and Administrative Assistant
1. Administrative Responsibilities:
- Provide necessary support to ensure smooth day-to-day office operations.
- Handle phone calls.
- Manage incoming and outgoing correspondence.
- Maintain office files, records, and documents in an organized manner (both electronic and physical).
- Check office inventory and carry out the procurement process as required.
- Regularly and periodically update the Dead Stock Register.
2. Accounts Responsibilities:
- Prepare, process, and track invoices.
- Maintain accurate records of payments and receipts, especially transactions with donors.
- Maintain records of daily expenses (expense tracking) and preserve related documents.
- Assist in bank account reconciliation.
- Manage petty cash and maintain proper records of bills/vouchers.
- Assist in payroll processing (attendance, leave records, etc.).
- Assist in preparing monthly/quarterly/annual financial reports.
3. Data & Documentation:
- Accurately record financial and administrative information in accounting software and spreadsheets.
- Keep all records updated, secure, and well-organized.
4. Communication & Coordination:
- Coordinate between the accounts department and other departments.
- Communicate with clients/donors regarding payment terms, pending invoices, and receipts.
- Prepare payment reminders, invoice confirmations, and other accounting-related correspondence.
5. Other Responsibilities:
- Provide necessary documents during internal and external audit processes.
- Maintain confidentiality of all financial and sensitive information.
- Responsibly carry out other tasks assigned by seniors from time to time.
Job Type: Full-time
Pay: ₹10,000.00 - ₹12,000.00 per month
Work Location: In person
