Personal Secretary to Ashana – Job Description
Job Title: Personal Secretary to Ashana
Location: 447, Udyog Vihar Phase 3 Rd, Udyog Vihar, Sector 20, Gurugram, Haryana 122016
Employment Type: Full-time
Role Overview
The Personal Secretary will provide comprehensive administrative and personal support to Ashana, ensuring efficient management of daily schedules, communications, and confidential matters. The ideal candidate is highly organized, proactive, discreet, and capable of handling multiple responsibilities with professionalism.
Key Responsibilities
- Manage and maintain Ashana's calendar, appointments, and meetings.
- Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries.
- Screen and manage phone calls, emails, and other correspondence.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Organize and maintain digital and physical records and documents.
- Handle confidential information with the highest level of discretion.
- Coordinate with internal teams, clients, vendors, and external stakeholders.
- Assist with personal errands and administrative tasks as required.
- Track important deadlines, commitments, and reminders.
- Prepare presentations, reports, and other documents as needed.
- Support event planning and meeting logistics.
- Manage office supplies and coordinate with service providers when required.
Required Qualifications
- Bachelor's degree or equivalent experience.
- 2–5 years of experience as a Personal Secretary, Executive Assistant, or similar role.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Ability to prioritize tasks and work independently.
- High level of integrity and confidentiality.
- Professional appearance and demeanor.
Preferred Skills
- Experience managing executive calendars.
- Knowledge of travel planning and expense management.
- Strong problem-solving and decision-making skills.
- Ability to work under pressure and adapt to changing priorities.
- Familiarity with scheduling and productivity tools.
Key Competencies
- Excellent interpersonal skills
- Attention to detail
- Multitasking ability
- Proactive attitude
- Reliability and accountability
- Professional communication
- Confidentiality and discretion
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
- Flexible schedule
- Paid sick time
- Paid time off
- Provident Fund
Experience:
- Executive Assistant: 3 years (Preferred)
Work Location: In person
