Executive Assistant
Department
Administration / Executive Office
Reporting To
Managing Director
Job Location
As per company requirement
Job Summary
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to the Managing Director/Director. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, facilitate communication, and ensure the smooth day-to-day functioning of the executive office.
Key Responsibilities
- Manage the executive's calendar, appointments, meetings, and travel arrangements.
- Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
- Draft, review, and manage emails, letters, reports, presentations, and other business documents.
- Screen calls, respond to correspondence, and prioritize communications on behalf of the executive.
- Maintain confidential files, records, and sensitive business information.
- Coordinate with internal departments and external stakeholders to ensure timely execution of tasks.
- Track action items and follow up with teams to ensure deadlines are met.
- Arrange travel bookings and accommodation and prepare travel itineraries.
- Organize company events, client meetings, and executive visits.
- Prepare reports, presentations, and dashboards using Microsoft Office tools.
- Handle expense reports, reimbursements, and other administrative documentation.
- Support HR and administration activities whenever required.
- Perform any other duties assigned by the management.
Required Qualifications
- Bachelor's degree in business administration, management, commerce, or a related field.
- MBA or relevant certification will be an added advantage.
Experience
- 2–5 years of experience as an executive assistant, personal assistant, or administrative executive.
- Experience in the financial services, stock broking, banking, or corporate sector is preferred.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- High level of professionalism and confidentiality.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Ability to multitask and prioritize work effectively.
- Strong problem-solving and coordination skills.
- Excellent interpersonal and stakeholder management skills.
- Attention to detail and accuracy.
- Ability to work independently and under pressure.
Preferred Attributes
- Professional appearance and positive attitude.
- Strong follow-up and execution skills.
- Ability to anticipate the executive's needs and take initiative.
- Flexible and adaptable in a fast-paced environment.
- High level of integrity and discretion.
Salary
As per company standards and candidate experience.
Working Days
As per company policy.
Job Type
Full-time | Work Location: In Person
This JD is suitable for corporate organizations, including stockbroking, financial services, NBFCs, and fintech companies. If you need it specifically tailored for Promore Broking Private Limited or for an executive assistant to the director, I can customize it further with responsibilities related to regulatory coordination, board meetings, and client relationship support.
Pay: ₹40,000.00 - ₹50,000.00 per month
Benefits:
Work Location: In person
