Job Title: Front Desk Executive / Receptionist
Department: Administration
Reports To: Office Manager / Administration Head
Job Type: Full-timeJob SummaryWe are seeking a highly articulate and professional
Front Desk Receptionist to serve as the face and voice of our organization. The ideal candidate must possess exceptional verbal and written communication skills, alongside advanced drafting capabilities. In this role, you will manage front-desk operations, handle visitor relations, and take active ownership of corporate correspondence, including drafting professional emails, memos, reports, and official notices.
Key ResponsibilitiesFront Desk & Visitor Management
- Greet and welcome clients, visitors, and guests with a warm, professional demeanor.
- Direct visitors to the appropriate department, person, or meeting room.
- Answer, screen, and forward incoming telephone calls using professional phone etiquette.
- Maintain a clean, organized, and presentable reception area at all times.
- Monitor front-office security protocols by issuing visitor badges and tracking logbooks.
Drafting & Corporate Communication
- Draft, proofread, and edit high-quality business correspondence, including emails, memos, and letters.
- Prepare and format official internal announcements, meeting minutes, and corporate notices.
- Respond independently to routine client and public inquiries via email with impeccable grammar and tone.
- Assist management in drafting administrative reports, forms, and service agreements.
- Review and edit outgoing front-office documentation to ensure it matches company brand guidelines.
Administrative Support
- Manage, sort, and distribute incoming daily mail, packages, and couriers.
- Coordinate office calendars, schedule appointments, and book conference rooms.
- Coordinate travel arrangements, accommodations, and itinerary drafting for executives.
- Track and reorder front-office inventory and office supplies as needed.
- Maintain accurate physical and digital filing systems for administrative records.
Required Skills and QualificationsEducation & Experience
- Education: Bachelor’s degree in English, Communications, Business Administration, or a related field preferred.
- Experience: Minimum of 1–3 years of experience as a receptionist, administrative assistant, or in a corporate client-facing role.
Technical & Professional Skills
- Drafting Capabilities: Advanced written English skills with a deep understanding of corporate email etiquette, formatting, syntax, and punctuation.
- Verbal Communication: Clear, confident, and polite speaking skills with strong active listening abilities.
- Software Proficiency: High competence in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Multitasking: Ability to manage a busy switchboard while completing typing or drafting assignments with high accuracy.
- Discretion: High level of emotional intelligence and ability to handle confidential company and client data discreetly
Pay: ₹10,000.00 - ₹20,000.00 per month
Benefits:
- Food provided
- Health insurance
- Provident Fund
Work Location: In person
