Accounts Executive – US Accounting
Location: Malad West, Mumbai
Work Schedule: 5 Days Working
Shift: 5:30 PM – 2:30 AM (US Shift)
Employment Type: Full-Time
About the Role
We are looking for a detail-oriented and organized Accounts Executive with hands-on experience in US accounting processes. The candidate will be responsible for managing day-to-day Accounts Payable (AP) and Accounts Receivable (AR) activities, invoice processing, financial documentation, reconciliations, and maintaining accurate accounting records.
The ideal candidate should have practical experience with QuickBooks, MS Excel, and other Microsoft Office tools, along with a strong understanding of basic accounting principles and excellent attention to detail.
Key Responsibilities1. Invoicing & Record Maintenance
- Prepare and maintain the Monthly Invoice Main File.
- Create and maintain individual invoice records on a monthly basis.
- Ensure invoices and supporting documents are properly maintained and updated.
- Organize and rename invoice PDFs according to the required format.
2. QuickBooks & Accounting Operations
- Upload invoice data into QuickBooks using Excel.
- Upload final PDF invoices into QuickBooks.
- Ensure accounting entries and supporting documents are accurate and complete.
- Maintain proper documentation for all accounting transactions.
3. Accounts Payable (AP)
- Process and record vendor bills.
- Process employee reimbursements.
- Maintain the Monthly Vendor Payment Main File and individual vendor records.
- Track outstanding vendor payments and support timely processing.
4. Accounts Receivable (AR)
- Prepare, generate, and maintain customer invoices.
- Track outstanding customer payments.
- Follow up on pending or overdue payments.
- Maintain accurate AR aging reports.
- Assist in monitoring receivables and cash flow requirements.
5. Bank Statements & Reconciliation
- Verify monthly bank statements against internal accounting records.
- Upload and organize bank statements month-wise in Google Drive.
- Assist with monthly bank and account reconciliations.
- Identify and report discrepancies for resolution.
6. File Management & Documentation
- Maintain organized digital records of invoices, bills, bank statements, and payment documentation.
- Ensure files are properly named, categorized, and stored.
- Maintain monthly accounting files and supporting documentation.
- Follow established documentation and file-management procedures.
7. Client & Vendor Communication
- Communicate with clients and vendors regarding invoices, payments, and documentation.
- Send invoices and financial communications through the client's official Finance & Accounts email IDs.
- Coordinate with internal teams and external stakeholders to resolve accounting-related queries.
8. Reporting & Financial Support
- Assist with monthly financial reporting activities.
- Support AP/AR aging and reconciliation processes.
- Assist with cash flow tracking and other routine accounting activities.
- Ensure financial records are accurate and updated within deadlines.
Required Skills & Qualifications
- Prior experience working with US Accounting processes.
- Hands-on experience in Accounts Payable (AP) and Accounts Receivable (AR).
- Working knowledge of QuickBooks.
- Strong proficiency in MS Excel and Microsoft Office.
- Good understanding of basic accounting principles.
- Experience with invoice processing and financial documentation.
- Strong attention to detail and numerical accuracy.
- Good organizational and file-management skills.
- Ability to work independently and manage multiple accounting tasks.
- Strong written and verbal communication skills.
- Willingness to work in the US shift (5:30 PM – 2:30 AM).
Preferred Candidate Profile
The ideal candidate will be someone who is:
- Accurate and detail-oriented
- Well-organized
- Comfortable working with numbers and financial data
- Proficient in QuickBooks and Excel
- Experienced in US Accounting
- Good at managing AP/AR activities
- Strong in documentation and follow-ups
- Comfortable communicating with clients and vendors
- Able to work effectively during US business hours
Key Skills / Keywords
US Accounting | Accounts Payable | Accounts Receivable | QuickBooks | Invoice Processing | Vendor Bills | Employee Reimbursements | AR Aging | AP Aging | Bank Reconciliation | Cash Flow Tracking | MS Excel | Microsoft Office | Financial Documentation | Invoice Management | Bank Statements | Client Coordination | Vendor Coordination
Pay: ₹300,000.00 - ₹400,000.00 per year
Benefits:
- Health insurance
- Leave encashment
- Paid time off
- Provident Fund
Application Question(s):
- Where do you stay?
- What is your notice period?
- Can you Commute to Malad daily?
- Are comfortable with night shift?
- Do you have hands-on experience with QuickBooks, Accounts Payable (AP), and Accounts Receivable (AR)
Education:
Experience:
- US Accounting: 1 year (Required)
Shift availability:
- Night Shift (Required)
- Overnight Shift (Required)
Work Location: In person
