Job Title: Personal Assistant / Executive Assistant to Managing Director
Location: Vashi, Navi Mumbai
Employment Type: Full-Time
Experience Required: 2-5 Years
Job Summary:
We are looking for a highly organized and professional Personal Assistant / Executive Assistant to provide comprehensive administrative and executive support to the Managing Director. The ideal candidate will be responsible for managing schedules, coordinating communications, preparing documents, and ensuring smooth execution of daily business activities while maintaining complete confidentiality and professionalism.
Key Responsibilities:
- Manage and maintain the Managing Director’s calendar, appointments, meetings, and schedules.
- Coordinate internal and external meetings, including scheduling, follow-ups, and required documentation.
- Handle emails, phone calls, correspondence, and other official communications.
- Prepare reports, presentations, documents, and meeting summaries as required.
- Assist in project coordination and support day-to-day operational activities.
- Manage travel arrangements, itineraries, and other logistical requirements.
- Track important tasks, deadlines, and follow-ups to ensure timely completion.
- Maintain confidential information with the highest level of discretion.
- Provide administrative support to ensure smooth workflow and business efficiency.
Requirements:
- 2-5 years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role.
- Excellent organizational and multitasking skills with attention to detail.
- Strong written and verbal communication skills.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to prioritize tasks and work independently with minimal supervision.
- Professional attitude, reliability, and strong interpersonal skills.
- Ability to anticipate requirements and proactively provide support.
Success Measures:
- Efficient management of the Managing Director’s schedule and priorities.
- Timely coordination of meetings, communications, and follow-ups.
- Smooth execution of administrative and operational tasks.
- Maintaining confidentiality and professionalism at all times.
- Improved workflow efficiency and effective support to the Managing Director.
Pay: ₹25,000.00 - ₹30,000.00 per month
Application Question(s):
- ave you provided direct support to a Managing Director, CEO, Founder, or Senior Management?
- Are you comfortable managing calendars, meetings, emails, and follow-ups independently?
- Are you willing to work full-time from Vashi, Navi Mumbai?
- Do you have 2-5 years of experience as an Executive Assistant / Personal Assistant?
Work Location: In person
