Job description
Purpose of this position
- Managing and reporting day- to-day functioning of the purchasing process, which calls for complete visibility on Open Purchase and Job Work Orders, Quotations, etc.
- Authorize and evaluate goods receipt and ensure adherence to timeline, quality and Purchase Policy.
Key Tasks
- Evaluate & acknowledge Purchase requisitions
- Request quotes and compare prices for maximum ROI
- Prepare Purchase order & ensure timely delivery of goods/service being purchased
- Monitor and track Quality and timely delivery of materials - solve issues pertaining to late deliveries, rejection, vendor grievances, etc
- Coordinate with accounts to ensure timely payment to the vendors
- Regular update of Purchase database ( Purchase indent to delivery, ,Vendor database ,AMC database, PO file,etc )
- Maintain up to date documentation as per audit needs
- Estimate and establish cost parameters and budgets for purchases along with the timeline.
- Negotiate appropriate contracts for pricing and supply
- Must adhere to the process & guidelines given in Purchase Policy.
- Track incoming inventory, delivery arrival time, and note actual arrival time, quality & quantity of a products.
- Research and develop reliable vendor base
Required Qualifications
- Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field.
- 2–5 years of experience in procurement or purchasing.
- Experience in education sector, NGO, manufacturing, retail, or service industries is preferred.
Required Skills
- Strong negotiation and communication skills.
- Knowledge of procurement processes and vendor management.
- Good analytical and problem-solving abilities.
- Proficiency in Microsoft Excel, Word, and ERP software (SAP, Oracle, Tally, etc.).
- Ability to manage multiple priorities and meet deadlines.
- Attention to detail and strong organizational skills.
- Good understanding of inventory management.
- Basic knowledge of GST and procurement documentation.
Key Competencies
- Negotiation
- Cost Optimization
- Vendor Relationship Management
- Time Management
- Decision Making
- Attention to Detail
- Teamwork
- Ethical Procurement Practices
Key Performance Indicators (KPIs)
- Cost savings achieved through negotiations.
- On-time delivery rate of purchased materials.
- Purchase order processing turnaround time.
- Vendor performance and compliance.
- Inventory availability and stock-out reduction.
- Procurement accuracy and documentation compliance.
Working Conditions
- Standard office environment with occasional vendor visits.
- Coordination with suppliers, warehouses, and internal departments.
- May require travel for vendor meetings, audits, or sourcing activities.
Pay: ₹30,000.00 - ₹45,000.00 per month
Benefits:
- Food provided
- Health insurance
- Life insurance
- Provident Fund
Work Location: In person
