Company: Sioniq
We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support the CEO at Sioniq. This role requires exceptional multitasking ability, strong communication skills, and a high level of discretion. The ideal candidate will play a critical role in ensuring the CEO’s day-to-day operations run smoothly and efficiently.
1. Calendar & Schedule Management
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Manage and optimize the CEO’s calendar, including meetings, appointments, and priorities
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Coordinate internal and external schedules, ensuring efficient time allocation
2. Meeting Coordination & Scheduling
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Schedule, organize, and prepare for meetings
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Draft agendas, capture minutes, and track action items
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Ensure timely follow-ups on decisions and deliverables
3. Task Management & Follow-ups
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Track key tasks, deadlines, and projects across teams
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Proactively follow up with stakeholders to ensure completion
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Act as a bridge between the CEO and internal teams
4. Communication Management
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Manage emails, calls, and other communications on behalf of the CEO
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Draft, review, and send professional correspondence
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Serve as a point of contact for internal and external stakeholders
5. Reporting & Documentation
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Prepare reports, presentations, and summaries for the CEO
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Maintain organized records, documents, and files
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Support data tracking and reporting processes
6. Travel & Event Coordination
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Plan and manage travel arrangements (flights, accommodation, itineraries)
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Coordinate internal events, meetings, and external engagements
7. AI Tools & Productivity Enablement
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Utilize AI tools to enhance productivity, scheduling, reporting, and communication
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Identify opportunities to automate workflows and improve efficiency
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Bachelor’s degree in Business Administration or related field
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2–5 years of experience as an Executive Assistant or similar role
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Strong organizational and time-management skills
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Excellent written and verbal communication skills
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Proficiency in MS Office / Google Workspace
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Familiarity with AI tools and productivity software
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High level of discretion and confidentiality
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Ability to work in a fast-paced, dynamic environment
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Proactive and detail-oriented
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Strong problem-solving mindset
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Ability to prioritize and multitask effectively
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Tech-savvy with a willingness to learn new tools
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Work closely with leadership and gain strategic exposure
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Dynamic and growth-oriented environment
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Opportunity to leverage cutting-edge tools including AI
