Position: Executive Assistant
Experience: 3 Years
We are looking for a highly organized, proactive, and professional Executive Assistant with around 3 years of experience to provide administrative and operational support to senior management. The candidate should have excellent communication, coordination, time-management, and follow-up skills.
Key Responsibilities
- Manage the executive’s calendar, appointments, meetings, and schedules.
- Coordinate internal and external meetings and prepare meeting agendas when required.
- Handle emails, phone calls, correspondence, and official communication.
- Prepare presentations, reports, MIS, documents, and meeting minutes.
- Coordinate with different departments and ensure timely follow-up on assigned tasks.
- Maintain confidential documents and sensitive business information.
- Arrange travel, accommodation, itineraries, and other logistics for business trips.
- Track important deadlines, commitments, and pending tasks.
- Assist senior management in day-to-day administrative and operational activities.
- Maintain proper records, files, and documentation.
- Handle visitors, clients, and business associates professionally.
- Perform other administrative duties as assigned by management.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Good knowledge of MS Office (Word, Excel, PowerPoint) and email management.
- Strong follow-up and coordination skills.
- Ability to multitask and work under deadlines.
- Professional attitude and good interpersonal skills.
- High level of confidentiality and attention to detail.
- Ability to work independently with minimal supervision.
- Utilize AI tools such as ChatGPT, Microsoft Copilot, and AI productivity platforms to draft emails, prepare documents, summarize information, and improve day-to-day efficiency.
- Leverage AI for meeting preparation, minutes of meetings (MoM), research, presentations, scheduling, and data organization while maintaining accuracy and confidentiality.
- Demonstrate the ability to adopt new AI tools and automation solutions to streamline administrative tasks and enhance executive support.
Qualification
Graduate in any discipline from a recognized university. Additional certification in Office Administration or Executive Assistance will be an advantage.
Preferred Profile
- Minimum 3 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
- Candidates with experience supporting senior management will be preferred.
- Strong professional etiquette and communication skills are essential.
Pay: ₹22,000.00 - ₹25,000.00 per month
Work Location: In person
