About the Role
We are seeking a highly organised, trustworthy, and proactive Personal Secretary to provide comprehensive administrative and executive support to the Founder. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, oversee daily priorities, and ensure the Founder operates efficiently.
This role requires exceptional communication skills, professionalism, discretion, and the ability to work in a fast-paced environment.
Key ResponsibilitiesExecutive & Administrative Support
- Manage the Founder's daily calendar, appointments, and meetings.
- Coordinate business and personal schedules efficiently.
- Prepare meeting agendas, presentations, reports, and documents.
- Draft emails, letters, and official correspondence.
- Maintain confidential files and important records.
- Handle incoming calls, messages, and correspondence professionally.
Meeting & Travel Coordination
- Schedule internal and external meetings.
- Prepare meeting minutes and track action items.
- Coordinate domestic and international travel arrangements.
- Manage hotel bookings, transportation, and itineraries.
Communication Management
- Act as the first point of contact for the Founder.
- Coordinate with senior management, clients, investors, vendors, and partners.
- Follow up on pending approvals and important tasks.
- Ensure timely communication between departments.
Office & Task Management
- Prioritise daily tasks and manage deadlines.
- Track ongoing projects assigned by the Founder.
- Organise documents both digitally and physically.
- Maintain office supplies and executive workspace requirements.
Personal Assistance
- Assist with personal appointments and schedules.
- Coordinate family or personal travel when required.
- Handle confidential personal matters with complete discretion.
- Manage reminders, renewals, and important dates.
Event Coordination
- Organise executive meetings, conferences, and business events.
- Coordinate hospitality arrangements for VIP guests.
- Assist in planning company functions and Founder engagements.
Documentation
- Prepare presentations using PowerPoint.
- Create reports in Excel.
- Maintain databases and records.
- Draft MOM (Minutes of Meeting).
- Track approvals and document versions.
Required Qualifications
- Bachelor's Degree in Business Administration, Management, Commerce, or a related field.
- Freshers with exceptional organisational skills may also apply.
- 1–5 years of experience as a Personal Secretary, Executive Assistant, or Administrative Executive is preferred.
Required Skills
- Excellent verbal and written communication in English and Tamil.
- Strong organisational and multitasking abilities.
- High level of integrity and confidentiality.
- Professional etiquette and presentation.
- Strong time-management skills.
- Ability to work under pressure.
- Problem-solving mindset.
- Attention to detail.
- Strong interpersonal skills.
Technical Skills
- Microsoft Office (Word, Excel, PowerPoint)
- Google Workspace
- Outlook Email & Calendar
- Zoom, Microsoft Teams & Google Meet
- Document Management Systems
- Basic Canva or presentation design (preferred)
- Basic AI tools (e.g. ChatGPT, Microsoft Copilot) are an advantage
Preferred Qualities
- Positive attitude and willingness to learn.
- Flexible working hours when required.
- Strong follow-up skills.
- Self-motivated and proactive.
- Ability to anticipate the Founder's needs.
- High level of professionalism.
- Smart, confident, and well-groomed personality.
Working Hours
- Monday to Saturday
- Flexibility to support occasional evening or weekend meetings, if required.
Salary
₹15,000 – ₹25,000 per month (Based on experience and skills)
Benefits
- Performance-based salary increments
- Annual performance bonus
- Career growth opportunities
- Direct mentorship from the Founder
- Professional development and training
- Paid leave as per company policy
Selection Process
- Resume Screening
- HR Interview
- Founder Interaction
- Practical Assessment (Email drafting, scheduling, and coordination)
- Final Selection
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits:
- Cell phone reimbursement
- Food provided
- Health insurance
- Internet reimbursement
Work Location: In person
