Job description:
Position: Project Assistant to CEO
Location: Thiruvananthapuram, Kerala
Employment Type: Full-Time
Department: CEO Office / Management Office
About the Role
We are seeking a highly organized, analytical, proactive, and results-oriented Project Assistant to the CEO to provide comprehensive support to the CEO in project coordination, management reporting, data analysis, strategic follow-up, and executive-level business operations.
The role requires a dynamic professional who can effectively coordinate with senior management and cross-functional teams, monitor project progress, analyze business data, prepare executive dashboards and reports, and ensure timely follow-up on key initiatives and action points.
The ideal candidate should possess strong proficiency in MS Excel, project management tools such as MS Project or Primavera, AI-enabled productivity tools, data analytics, and management reporting, with the ability to convert data and business information into meaningful insights for management decision-making.
Key Responsibilities
- Provide day-to-day project and administrative support to the CEO and Management Office.
- Coordinate and monitor strategic projects, initiatives, and key action items assigned by the CEO.
- Prepare MIS reports, management dashboards, presentations, and analytical reports for senior management.
- Track project timelines, milestones, deliverables, dependencies, and pending actions using MS Project, Primavera, or similar project management tools.
- Analyze business and operational data using MS Excel, including advanced formulas, Pivot Tables, dashboards, data visualization, and reporting tools.
- Develop and maintain executive dashboards and performance trackers to support management review and decision-making.
- Utilize AI tools and AI-enabled productivity solutions to improve reporting, data analysis, documentation, research, and workflow efficiency.
- Coordinate with various departments and stakeholders to obtain updates, resolve follow-up requirements, and ensure timely completion of assigned activities.
- Prepare meeting agendas, minutes of meetings, action trackers, and follow-up reports as required.
- Conduct data collection, analysis, research, and benchmarking to support strategic projects and management initiatives.
- Identify project delays, operational gaps, and potential risks and escalate critical matters to the CEO/Management.
- Maintain confidentiality and exercise a high level of professionalism while handling sensitive management information.
- Perform other project coordination, analytical, and strategic assignments entrusted by the CEO.
Qualification
- B.Tech / Bachelor’s Degree in Engineering or a relevant discipline.
- Additional qualifications or certifications in Project Management, Data Analytics, Business Analytics, or Management will be an added advantage.
Required Skills & Competencies
- Strong proficiency in MS Excel and advanced data analysis.
- Hands-on experience with MS Project, Primavera, or equivalent project management software is mandatory.
- Working knowledge of AI tools and AI-enabled productivity applications.
- Strong analytical, problem-solving, and decision-making abilities.
- Excellent skills in MIS reporting, dashboard development, and data visualization.
- Strong project coordination and follow-up capabilities.
- Excellent written and verbal communication skills.
- Ability to prepare professional PowerPoint presentations and management reports.
- Strong organizational and time-management skills.
- Ability to work independently, manage multiple priorities, and meet strict deadlines.
- High level of integrity, confidentiality, attention to detail, and professional maturity.
- Ability to interact confidently with CXOs, senior management, department heads, and cross-functional teams.
Preferred Experience
Candidates with experience in project coordination, management reporting, business analytics, CEO/Management Office support, PMO, or strategic project execution will be preferred.
Ideal Candidate Profile
The ideal candidate will be a highly dependable, tech-savvy, analytical, and proactive professional who can work closely with the CEO, independently drive follow-ups, manage multiple projects, and provide accurate and timely information to facilitate effective management decisions.
Pay: Up to ₹80,000.00 per month
Work Location: In person
