Overview:
We are seeking a dynamic and detail-oriented Project Coordinator to join our team. This role bridges project execution and resource optimization within our organization. You will support project managers by maintaining schedules and tracking progress while simultaneously optimizing team capacity and assigning personnel strategically to ensure project success. In addition, you will contribute to various project management workstreams and support program managers with day-to-day activities as needed.
Responsibilities:
Daily Resourcing Data Entry and Management
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Maintain accurate and up-to-date resource information in Workfront for all active projects that you are assigned too.
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Input staffing data, availability, and assignments daily
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Validate data accuracy and flag discrepancies for program manager review
Monthly Forecasting Meetings and Resource Planning
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Attend and coordinate monthly forecasting meetings with program managers and department leads
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Translate forecasting discussions into detailed resource plans in Workfront
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Consolidate resource needs across multiple brands and departments
Day-to-Day Resource Forecasts and Reports
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Generate resource availability reports and labor forecasts via Workfront or PowerBI
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Identify resource gaps and potential conflicts in real-time
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Prepare comprehensive resource forecast reports with data-driven recommendations
Data Adjustment and Optimization
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Adjust resource data based on project changes and business needs
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Optimize workload distribution and rebalance staffing as needed
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Reconcile discrepancies between planned and actual resource utilization
Brand-Specific Weekly Resource Meetings
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Attend weekly brand-specific resource meetings with program managers
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Present resource status updates and utilization metrics
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Support discussion of resource adjustments and document decisions
Cross-Functional Collaboration and Process Improvement
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Collaborate with HR, finance, and program management teams on resource initiatives
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Identify opportunities to streamline resourcing processes
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Support implementation of system improvements in Workfront
Support Program Managers on Additional Delivery Tasks
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Assist with ad-hoc project management requests and deliverables
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Support program managers with various day-to-day activities and workstreams as needed
Qualifications:
- Experience: 1-4 years of experience in resource management, project coordination, operations, or related administrative roles
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Workfront Proficiency/Program Management Tools, Microsoft Excel, Microsoft Teams, Power BI
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Analytical Skills and Organizational Excellence
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Comfort working in a fluid, unpredictable environment with the flexibility to adapt quickly to changing demands and competing priorities.
What We Value
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Attention to detail, accuracy, ability to maintain organized systems and resourceful/creative thinkers
