Job Purpose
The Purchase Manager is responsible for planning, sourcing, procuring, and managing all medical, surgical, pharmaceutical, engineering, housekeeping, dietary, and general consumables required for hospital operations. The role ensures uninterrupted availability of quality materials at competitive prices while maintaining compliance with hospital policies, NABH standards, statutory requirements, and budgetary controls.
Key ResponsibilitiesProcurement & Vendor Management
- Plan and execute procurement of medical and non-medical items as per departmental requirements.
- Identify, evaluate, negotiate, and onboard qualified vendors.
- Obtain quotations, perform comparative analysis, and recommend the most cost-effective procurement decisions.
- Negotiate pricing, payment terms, delivery schedules, warranties, and annual rate contracts (ARC).
- Develop and maintain a reliable vendor database.
- Conduct periodic vendor performance evaluations.
Inventory & Supply Chain Management
- Ensure uninterrupted availability of essential hospital supplies.
- Coordinate with Stores to maintain optimum inventory levels.
- Monitor reorder levels, minimum and maximum stock levels.
- Prevent stock-outs, overstocking, and expiry-related losses.
- Review consumption trends and forecast procurement requirements.
Budget & Cost Control
- Prepare annual procurement budgets.
- Monitor departmental purchase expenditure against approved budgets.
- Implement cost-saving initiatives without compromising quality.
- Analyze purchase trends and recommend process improvements.
Purchase Operations
- Review and approve Purchase Requisitions (PR).
- Generate and monitor Purchase Orders (PO).
- Ensure timely delivery of ordered materials.
- Coordinate with stores, finance, pharmacy, biomedical, nursing, OT, laboratory, engineering, and other departments.
- Resolve supply-related issues promptly.
Quality Assurance
- Ensure purchased materials meet hospital quality standards and specifications.
- Coordinate with user departments for quality evaluation of supplied products.
- Ensure procurement from approved vendors only.
- Address supplier complaints regarding defective or damaged materials.
Documentation & Compliance
- Maintain complete procurement documentation.
- Ensure compliance with hospital procurement policies.
- Support NABH documentation requirements.
- Maintain vendor agreements, rate contracts, quotations, purchase orders, invoices, and comparative statements.
- Ensure statutory compliance related to procurement activities.
Team Management
- Lead and supervise Purchase Executives and Purchase Assistants.
- Allocate work and monitor performance.
- Conduct regular team meetings.
- Train staff on procurement procedures and compliance requirements.
Benefits:
Work Location: In person
