Job Description: Receptionist
Job Summary We are seeking a professional, welcoming, and highly organized Receptionist to serve as the primary face and voice of our company. In this critical role, you will manage our front desk operations, greet visitors, handle multi-line telecommunications, and provide vital administrative support across various departments. The ideal candidate possesses exceptional communication skills, a positive attitude, and the ability to multitask effectively in a fast-paced corporate environment.
Key Responsibilities
- Visitor Management: Greet and welcome clients, vendors, and guests warmly as soon as they arrive at the office.
- Access Control: Maintain office security by following safety protocols, monitoring the guest logbook, and issuing visitor badges.
- Communication Routing: Answer, screen, and forward incoming telephone calls while taking detailed messages when necessary.
- Inquiry Handling: Provide basic, accurate information in person, via email, and over the phone to customers or visitors.
- Lobby Upkeep: Ensure the reception and waiting areas are clean, organized, tidy, and well-stocked with necessary stationery or corporate brochures.
- Mail & Logistics: Receive, sort, and distribute daily mail, deliveries, and couriers to the correct personnel.
- Calendar Coordination: Update corporate calendars, schedule appointments, and coordinate the booking of office meeting rooms.
- Administrative Support: Perform clerical duties such as data entry, filing, scanning, photocopying, and assisting with basic expense logs.
- Supply Inventory: Monitor and order front office supplies while keeping a strict inventory of office stock.
Work Location: In person
