We are looking for a highly proactive, detail-oriented, and self-driven Office Administrator to manage end-to-end office operations. The ideal candidate should take complete ownership of administrative activities, ensuring smooth functioning of the office without requiring follow-ups. This role demands agility, accountability, and strong coordination skills across vendors, staff, and management.
Key Responsibilities
1. Office Operations Management
- Oversee day-to-day office operations and ensure smooth functioning of all activities
- Maintain office infrastructure, cleanliness, and overall environment
- Ensure all office facilities (electricity, internet, water, AC, etc.) are always operational
- Coordinate with housekeeping and support staff for daily operations
2. Vendor & Facility Management
- Identify, onboard, and manage vendors for office services (maintenance, repairs, supplies, etc.)
- Negotiate pricing and ensure cost-effective procurement
- Coordinate and supervise repair and maintenance activities (electrical, plumbing, furniture, etc.)
- Maintain vendor database and ensure timely service delivery
3. Procurement & Inventory Management
- Manage procurement of office supplies, stationery, and equipment
- Track inventory levels and ensure timely replenishment
- Maintain records of purchases and vendor invoices
- Ensure cost control and avoid unnecessary purchases
4. Financial & Banking Activities
- Handle day-to-day banking activities (cheque deposits, withdrawals, documentation, etc.)
- Ensure timely payment of all bills (rent, electricity, internet, vendor payments, etc.)
- Maintain proper records of expenses and coordinate with accounts/finance team
- Support in documentation required for audits or financial reviews
5. Staff Coordination & Administration
- Manage office support staff (housekeeping, office assistants, drivers, etc.)
- Assign tasks and monitor performance to ensure efficiency
- Handle basic HR coordination such as attendance tracking, leaves, and discipline
6. Front Office & Guest Management
- Act as the first point of contact for visitors
- Manage reception activities – meet and greet guests professionally
- Coordinate meeting room arrangements and hospitality (tea/coffee, etc.)
- Ensure a positive and professional office experience for all visitors
7. Compliance & Documentation
- Maintain records of contracts, agreements, licenses, and office-related documents
- Ensure compliance with local regulations and office policies
- Keep documentation organized and easily accessible
8. Task Ownership & Execution
- Ensure all assigned tasks are completed proactively without reminders
- Anticipate issues and resolve them before escalation
- Maintain a high level of accountability and responsiveness
Pay: ₹15,000.00 - ₹30,000.00 per month
Work Location: In person
