Reports To : Finance Director (working remotely)
Works Closely With
sister company sharing the Kochi office, the external Chartered Accountant and HR services provider
Role Overview
Intellex RAMS Assurance Consulting Ltd. is seeking a diligent and well-organised Accounts & Admin Executive to join our Kochi office. This is a dual-function role combining day-to-day accounting support with responsibility for the smooth running of the office. The successful candidate will also support the accounting and administrative activities of our sister company, Palladion Independent Safety Assessors Ltd., which shares the same Kochi premises.
Reporting to the Finance Director, who works remotely, the post holder will be a self-starter who can work independently, manage competing priorities and maintain accurate financial and administrative records to a high standard of compliance.
Key Responsibilities
Accounting
- Prepare and issue customer invoices accurately and on time for both Intellex RAMS Assurance Consulting Ltd. and Palladion Independent Safety Assessors Ltd.
- Prepare and file GST returns in line with statutory deadlines, ensuring accuracy and full compliance with applicable regulations.
- Populate and maintain the MIS dashboard, keeping financial and operational data current for management reporting.
- Liaise with the external Chartered Accountant, providing records, documentation and information as required for statutory and audit purposes.
- Support routine bookkeeping, bank reconciliations and the maintenance of accurate financial records.
- Update Tally with bookkeeping data and reconcile with any other accounting software used from time to time.
- Update the GST portal and complete other statutory accounting filings as required.
Administration
- Maintain and reconcile the office petty cash, ensuring all transactions are properly recorded and supported by receipts.
- Procure stationery, pantry items and other supplies required for the day-to-day running of the office.
- Monitor the cleanliness and tidiness of the office and ensure a professional working environment is maintained at all times.
- Monitor the attendance of staff and cleaning personnel, and report any issues or irregularities promptly.
- Liaise with the HR services provider and supply data and information as required.
- Arrange repairs and maintenance to keep the office premises in good order and fit for purpose.
Person Specification
Essential
- BCom graduate (Bachelor of Commerce).
- 2–3 years of accounting experience covering bookkeeping, GST returns, invoicing and bank reconciliation.
- Sound working knowledge of GST compliance and statutory filing requirements.
- Good numerical accuracy, attention to detail and well-developed record-keeping skills.
- Ability to work independently and reliably while reporting to a remote manager.
- Good communication skills and proficiency with accounting software and standard office applications.
- Shall be able converse in English and Malayalam fluently.
Desirable
- Prior experience in office administration or facilities/office management.
- Experience supporting more than one entity or working within a group of companies.
- Competency in Tally, Microsoft Excel and other MS Office applications.
Key Competencies
- Organisation — Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
- Integrity — Trustworthy and discreet when handling financial information and confidential data.
- Initiative — Proactive, self-motivated and able to take ownership of tasks with minimal supervision.
- Teamwork — Approachable and collaborative, supporting colleagues across both companies sharing the office.
Pay: ₹30,000.00 - ₹50,000.00 per month
Benefits:
Work Location: In person
