Key Responsibilities:
1. Executive Support & Calendar Management
- Manage the CEO’s complex calendar, including scheduling and prioritizing internal and external meetings
- Anticipate conflicts, prepare briefing materials, and ensure the CEO is fully prepared for engagements
2. Communication & Stakeholder Management
- Serve as the first point of contact for internal teams, board members, investors, and external partners
- Draft, review, and manage high-level communications including emails, presentations, and investor updates
- Track follow-ups and ensure timely execution of action items from meetings
3. Board, Investor & Leadership Coordination
- Support the preparation of board decks, investor communications, and leadership offsites
- Collaborate with CFO, Chief of Staff, and functional heads to align on key deliverables
4. Project & Task Management
- Monitor CEO’s priorities, OKRs, and strategic company initiatives
- Identify bottlenecks and follow up with teams to ensure timely execution
- Handle confidential projects and conduct strategic research as directed
5. Meeting & Travel Logistics
- Organize domestic and international travel, including visa processing and accommodation
- Manage logistics for conferences, investor roadshows, and speaking engagements
- Prepare detailed itineraries and ensure smooth travel execution
6. Operational Excellence
- Develop and refine processes to enhance CEO productivity and time efficiency
- Maintain documentation, filing systems, and knowledge management for key decisions
- Manage expense reports, reimbursements, and budget tracking for the CEO’s office
7. Culture & Confidentiality
- Represent the CEO’s office with professionalism and integrity
- Act as a culture carrier, fostering alignment with company values
- Maintain strict confidentiality of sensitive company, financial, and personal matters
Key Skills & Qualifications:
- MBA from a Tier-1 institution strongly preferred
- 2-4 years of experience supporting C-level executives in high-growth or dynamic environments
- Exceptional verbal and written communication skills; fluency in English and other relevant languages
- Street-smart, resourceful, and able to think on your feet in high-pressure situations
- Proven ability to coordinate and build trust with CXO-level stakeholders
- High emotional intelligence and stakeholder management skills
- Proficiency in Microsoft Office Suite and calendar management tools
- Ability to handle sensitive information with discretion and professionalism
