Executive Assistant to MD – Administration & Operations
Salary: ₹40,000–₹60,000 per month
Experience: Minimum 5 years; no freshers
Working Days: 6 days per week
Hours: 10:00 AM–7:00 PM, including a 1-hour lunch break
Location: In person
We are looking for a proactive, highly organized Executive Assistant to represent the MD and take ownership of administration, CRM, coordination, reporting, and company-wide follow-ups.
Key Responsibilities
- Manage the MD’s calendar, meetings, correspondence, documents, reminders, and confidential matters.
- Manage the CRM, assign tasks, set deadlines, and ensure timely completion by all departments.
- Coordinate with departments on behalf of the MD for the smooth functioning of the plant.
- Track pending payments, vendor dues, EMIs, instalments, renewals, and statutory deadlines.
- Coordinate ESI, EPF, GST, Labour Department, MSME, banks, lawyers, courts, vendors, and clients.
- Prepare project reports, presentations, dashboards, trackers, and whiteboards.
- Support HR with recruitment, candidate screening, interview coordination, and onboarding.
- Handle administration, facilities, housekeeping, repairs, hospitality, and office assets.
- Respond promptly to urgent calls or messages after 7:00 PM when required.
Plant Rounds and Monitoring
Regularly take rounds of the plant and monitor activities from the MD’s perspective. The plant includes workers, staff, trainees, and managers.
You will not directly manage labour. However, if you notice anyone sleeping, wasting time, violating rules, not working properly, or creating any other issue, you must identify it, report it to the appropriate manager, and follow up until it is addressed.
Working Expectations
We work six days a week from 10:00 AM to 7:00 PM, with a one-hour lunch break.
Occasionally, Sunday working may be required if a working day is lost because of a holiday, unexpected plant shutdown, electricity issue, or another operational problem.
This position does not involve travelling for events or exhibitions.
Candidate Requirements
- Minimum five years of relevant experience.
- Strong Excel, CRM, reporting, documentation, and task-management skills.
- Good command of Claude and other AI applications may be a deciding factor in selection.
- Strong communication, follow-up, coordination, and problem-solving abilities.
- Professional, confidential, observant, and highly ownership-driven.
Ownership is extremely important. The selected candidate must not wait for instructions. They should understand what is happening throughout the plant, proactively identify problems, coordinate with the appropriate person, and take responsibility for ensuring that issues and assigned tasks are resolved on time.
Selection Process
- Practical Microsoft Excel test
- Written aptitude and problem-solving test
- Face-to-face interview
Benefit: Health insurance
Job Type: Full-time
Pay: ₹40,000.00 - ₹60,000.00 per month
Benefits:
Work Location: In person
