Job Summary
The Purchase Executive is responsible for procurement of raw materials, packing materials, engineering items, office supplies, and other required goods/services at competitive prices while ensuring quality, timely delivery, and compliance with company policies.
The role involves vendor coordination, purchase order processing, negotiation, inventory support, and maintaining procurement records.
Key Responsibilities: Procurement Activities
- Handle day-to-day purchase activities.
- Prepare and process Purchase Orders (POs).
- Source materials from approved vendors.
- Obtain quotations and compare rates.
- Negotiate prices, payment terms, and delivery schedules.
- Ensure timely procurement of materials.
Vendor Management
- Develop and maintain vendor database.
- Coordinate with suppliers regarding orders and dispatch.
- Evaluate vendor performance.
- Follow up for pending deliveries.
- Resolve supplier-related issues.
Inventory & Coordination
- Coordinate with stores and production departments.
- Monitor stock levels and avoid shortages.
- Ensure availability of raw materials and consumables.
- Support inventory planning activities.
Documentation & Compliance
- Maintain purchase records and files.
- Prepare comparative statements.
- Verify invoices and delivery challans.
- Ensure procurement documentation is complete.
- Maintain compliance with company SOPs and policies.
Cost Control
- Identify cost-saving opportunities.
- Monitor market trends and pricing.
- Support budgeting and cost optimization.
Required Skills
- Good negotiation skills
- Vendor management skills
- Knowledge of procurement procedures
- MS Excel and ERP knowledge
- Communication and coordination skills
- Analytical and problem-solving ability
Educational Qualification
- Graduate in Commerce / Business Administration / Supply Chain / Pharmacy / Engineering
- Additional certification in Procurement or Supply Chain is an advantage
Experience
- 1–5 years of experience in Purchase/Procurement
- Experience in the pharmaceutical/manufacturing industry preferred
Preferred Knowledge (For Pharmaceutical Industry)
- Knowledge of GMP requirements
- Understanding of pharmaceutical raw materials and packaging materials
- Vendor qualification process
- Documentation and compliance requirements
Software Knowledge
- MS Excel
- ERP/SAP/Tally
- Email and documentation tools
Key Performance Indicators (KPI)
- Timely material procurement
- Cost savings achieved
- Vendor performance management
- Purchase order processing time
- Stock-out reduction
- Documentation accuracy
Working Conditions
- Office-based role
- Coordination with vendors, stores, accounts, and production departments
- May require local vendor visits
Pay: ₹16,000.00 - ₹35,227.68 per month
Benefits:
- Paid sick time
- Provident Fund
Work Location: In person
