Job Description – Manager – Admin & Facilities
Company: Nobtech Enterprise / Sleka Industries Pvt. Ltd.
Location: Charkop, Kandivali West, Mumbai (On-site)
Experience: 5–8 Years
Employment Type: Full-time
About the Role
We are a growing engineering and solar EPC group headquartered in Mumbai. We are seeking a proactive and hands-on Manager – Admin & Facilities to take complete ownership of our corporate office administration and company-owned properties in Mumbai.
This role is ideal for someone who is highly organized, systems-driven, and capable of independently managing facilities, vendors, compliance, and day-to-day office operations with minimal supervision.
Key ResponsibilitiesFacilities Management
- Oversee end-to-end maintenance of the head office and company-owned properties.
- Ensure smooth functioning of housekeeping, repairs, maintenance, and office infrastructure.
- Coordinate renovation and interior projects with architects, contractors, and vendors.
Vendor & Contract Management
- Manage all office vendors, including security, housekeeping, AMCs, courier services, pantry, and office supplies.
- Negotiate contracts, monitor service quality, manage renewals, and coordinate timely payments.
- Evaluate vendor performance and replace underperforming vendors when required.
Staff Supervision
- Supervise office support staff including security guards, drivers, housekeeping, and pantry personnel.
- Ensure discipline, attendance, and service quality.
Government & Municipal Liaison
- Coordinate with BMC and other local authorities for office and property-related matters.
- Manage inspections, documentation, approvals, and follow-ups.
Compliance & Renewals
- Maintain a comprehensive renewals tracker for:
- Shops & Establishment License
- Fire NOC
- Vehicle Insurance
- Property Insurance
- Annual Maintenance Contracts (AMCs)
- Ensure no licenses or statutory compliances lapse.
Asset & Inventory Management
- Maintain the office asset register.
- Monitor inventory of office stationery, consumables, and facility supplies.
- Conduct periodic asset verification.
Renovation Project Coordination
- Coordinate office renovation activities including:
- Vendor quotations
- Project timelines
- Payment milestones
- Site coordination
- Snag list closure
Event & Administrative Support
- Coordinate logistics for office events, celebrations, and employee engagement activities.
- Support leadership with general administrative requirements.
Desired Candidate Profile
- Graduate in any discipline.
- 5–8 years of experience in Office Administration and Facilities Management.
- Experience managing multiple office locations is preferred.
- Strong vendor negotiation and contract management skills.
- Good knowledge of statutory office compliance and municipal liaison in Mumbai.
- Excellent planning, documentation, and reporting skills.
- Comfortable using trackers, checklists, and review systems.
- Fluent in Hindi and Marathi with working knowledge of English.
- Self-driven, accountable, and capable of independently managing operations.
What We Offer
- Complete ownership of the Administration & Facilities function.
- Direct interaction with senior leadership.
- A structured, professionally managed, and process-driven work environment.
- Competitive compensation based on experience and capabilities.
Pay: ₹40,000.00 - ₹50,000.00 per month
Benefits:
Work Location: In person
