KEY RESPONSIBILITIES
A. Executive & Administrative Support
- Manage and maintain the Management's calendar, scheduling meetings, appointments, internal reviews, and travel — ensuring zero conflicts and advance preparation for all engagements.
- Serve as the primary gatekeeper and point of contact between the Management and internal teams, external partners, and institutional stakeholders.
- Draft, review, and finalize correspondence, briefing notes, executive summaries, presentations, and reports on behalf of the Management.
- Coordinate Board meetings, Management Committee meetings, and leadership reviews — including agenda preparation, pre-read circulation, minute recording, and action item tracking.
- Manage all travel logistics — visa applications, flight and hotel bookings, itineraries, and airport transfers — for domestic and international trips.
- Handle highly confidential information pertaining to business decisions, personnel matters, and strategic plans with absolute discretion.
- Track key deliverables, deadlines, and open action items; proactively follow up with internal stakeholders on behalf of Management.
- Manage expense reports, reimbursements, and petty cash related to the Management office.
B. International Liaison & Institutional Communication
- Communicate formally and professionally on behalf of the Management with Domestic & foreign universities, research institutions, business schools, and academic bodies for purposes of association, partnership, MoU signing, and sponsorship.
- Coordinate with embassies, consulates, and high commissions of relevant countries to facilitate official meetings, introductions, and d correspondence on behalf of the company.
- Establish and maintain relationships with international trade bodies, chambers of commerce, and industry associations to strengthen the company's global presence.
- Draft formal proposals, letters of intent, partnership expressions, and sponsorship requests addressed to international organizations and government missions.
- Coordinate participation in international conferences, trade fairs, global summits, and academic forums where the company or Management is to be represented.
- Maintain a structured database of all international contacts, correspondence threads, and follow-up timelines across countries and organizations.
C. Market Intelligence & Country-Specific Research
- Procure, compile, and synthesize industry market data, economic indicators, regulatory information, and sector-specific intelligence for targeted countries and geographies.
- Research and monitor global trends relevant to the company's business interests — including education, trade, policy developments, and investment climates in key markets.
- Prepare country briefs, competitive landscape reports, and market-entry analysis documents to support Management decision-making.
- Coordinate with external consultants, research agencies, and data vendors to source credible and current market information.
D. Sponsorship, Association & CSR Coordination
- Identify and evaluate opportunities for corporate sponsorships, institutional memberships, and strategic associations with universities, NGOs, and international bodies.
- Draft and submit sponsorship proposals and support the Management in negotiations with external organizations.
- Coordinate follow-through on signed MoUs, partnerships, and sponsorship agreements — ensuring obligations are tracked and fulfilled.
E. Strategic Projects & Special Assignments
- Provide research and operational support for special projects assigned by the Management, including new business initiatives, feasibility studies, and expansion planning.
- Coordinate cross-functional project teams and act as the Management's representative in internal working groups.
- Prepare briefing documents and talking points for the Management ahead of high-stakes meetings, investor interactions, or government engagements.
- Assist in the preparation of company profiles, investor decks, and executive bios for external use.
- Manage and coordinate the logistics of executive-level events, seminars, roadshows, and delegation visits hosted by the company.
REQUIRED QUALIFICATIONS & EXPERIENCE
- Bachelor's degree in Business Administration, International Business, Mass Communication, or a related discipline. A postgraduate degree or diploma in International Relations, Global Business, or MBA is preferred.
- Minimum 5–10 years of progressive experience as an Executive Assistant, Chief of Staff, or Executive Officer to senior leadership or board-level executives in a reputed organization.
- Demonstrated experience in managing external institutional communications — with universities, government bodies, international organizations, or embassies.
- Proven ability to research, compile, and present complex market and industry data in a structured and actionable format.
- Experience handling international travel logistics, visa processes, and protocol-sensitive engagements.
- Working knowledge of corporate governance, board functioning, and confidentiality requirements at the executive level.
SKILLS & COMPETENCIES
- Exceptional written and verbal communication skills in English; additional proficiency in Hindi or a foreign language is a strong advantage.
- Strong cross-cultural communication and interpersonal skills, with the ability to engage diplomatically across diverse nationalities and institutional hierarchies.
- High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools (e.g., Asana, Monday.com, Notion) and CRM platforms.
- Excellent organizational skills with the ability to manage multiple priorities simultaneously without loss of quality or attention to detail.
- Proactive, self-motivated, and able to anticipate the needs of the Management and act with minimal direction.
- Impeccable integrity, discretion, and professional composure — especially in handling sensitive information and high-stakes situations.
- Strong research and analytical skills; ability to synthesize complex information into clear executive communications.
- Comfortable working in a fast-paced, dynamic environment with evolving priorities and occasional extended hours
Pay: ₹350,000.00 - ₹600,000.00 per year
Application Question(s):
- Do you have at least 5 years of experience supporting senior leadership, CXOs, or board-level executives?
- Have you previously worked as an Executive Assistant, Chief of Staff, Executive Officer, or similar role?
- Do you have international communication or partnership experience?
- Are you proficient in MS Office and project management tools?
Work Location: In person
