Job Description:
We at SMART Training Resources India Pvt. Ltd. are looking for a proactive and well-organized HR Executive cum Front Desk Administrator to manage recruitment activities while ensuring smooth day-to-day front office and administrative operations. The ideal candidate will be the first point of contact for visitors, clients, students, and interview candidates while also handling end-to-end recruitment, employee documentation, and office administration.
This role requires strong communication skills, multitasking ability, attention to detail, and the capability to efficiently handle both HR and administrative responsibilities.
Duration-90 Working days
Stipend -10,000/- Per month
Key Responsibilities:
- Manage front desk operations including handling phone calls, emails, walk-in inquiries, and visitor management.
- Serve as the first point of contact for visitors, clients, students, vendors, and job applicants.
- Coordinate interview schedules, meeting appointments, training sessions, and management calendars.
- Source candidates through job portals, social media, employee referrals, campus hiring, and networking channels.
- Screen resumes, conduct telephonic interviews, and shortlist suitable candidates.
- Draft and publish job advertisements across recruitment platforms.
- Coordinate and manage the complete recruitment lifecycle from sourcing to onboarding.
- Maintain candidate databases, recruitment trackers, and hiring reports.
- Prepare offer letters, appointment letters, and onboarding documentation.
- Assist new employees with joining formalities and induction processes.
- Maintain employee records, attendance data, leave records, and HR documentation.
- Handle office administration activities including data entry, filing, record maintenance, and documentation management.
- Manage incoming and outgoing correspondence, couriers, and office communications.
- Monitor and maintain visitor registers, employee records, and administrative reports.
- Coordinate office supplies, stationery inventory, and vendor interactions.
- Support management in organizing meetings, events, training programs, and internal activities.
- Build and maintain relationships with colleges, institutions, placement cells, and recruitment partners.
- Ensure timely closure of open positions while maintaining recruitment quality standards.
- Provide administrative and HR support to various departments as required.
- Maintain confidentiality of employee, candidate, and organizational information.
- Ensure smooth day-to-day functioning of both HR recruitment and front office operations.
Skills Required:
- Excellent verbal and written communication skills.
- Strong interpersonal and customer-handling abilities.
- Professional telephone etiquette and front-office management skills.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Good knowledge of email communication and internet applications.
- Strong recruitment, sourcing, and candidate management skills.
- Excellent record-keeping and documentation abilities.
- Strong organizational and time-management skills.
- Ability to multitask and prioritize responsibilities effectively.
- Professional appearance and positive attitude.
- Problem-solving mindset with strong attention to detail.
Important:
- Must own a laptop.
- Should be open to travel if required.
- Should be comfortable working from the office/front desk on a daily basis.
- Willingness to handle both administrative and recruitment responsibilities.
- Ability to coordinate with candidates, students, clients, vendors, and internal teams.
- Should be flexible with working hours based on operational requirements.
Pay: Up to ₹10,000.00 per month
Work Location: In person
