About the Role
We are seeking a highly organized, proactive, and result-oriented professional to support the DPS Head Office in driving operational excellence, institutional projects, vendor management, procurement, and administrative initiatives across two CBSE-affiliated schools in Punjab. The role requires strong coordination skills, vendor relationship management, and the ability to work closely with leadership while handling multiple priorities simultaneously.
Key Responsibilities
Vendor Management & Procurement
* Lead end-to-end vendor management, including vendor identification, empanelment, negotiations,purchase orders, performance monitoring, and contract renewals.
* Obtain and evaluate quotations, conduct comparative analyses, and ensure cost-effective procurement of goods and services.
* Coordinate with vendors for facility management, ERP services, marketing, transportation, security, housekeeping, horticulture, civil works,vendor correspondance and other institutional requirements.
* Monitor vendor deliverables, service quality, timelines, and compliance with agreed standards.
* Maintain vendor databases, purchase records, agreements, and procurement documentation.
Operations & Project Management
* Track and manage key operational projects and institutional initiatives across both schools.
* Coordinate with Principals, Accounts, IT teams, and department heads to ensure timely completion of priorities.
* Support infrastructure upgrades, administrative projects, and expansion initiatives.
* Assist leadership in planning and execution of strategic and operational projects.
Administration & Facility Management
* Oversee administrative functions and facility operations of the Head Office.
* Coordinate maintenance, housekeeping, security, transport, and horticulture-related activities.
* Ensure timely renewal of subscriptions, licenses, insurance policies, and service contracts.
* Monitor office logistics, supplies, and vendor-supported services.
Reporting & Systems Management
* Track project progress and prepare periodic reports for leadership review.
Finance & Coordination
* Coordinate vendor payments, purchase documentation, transport vendor management, budget and banking-related activities with the Accounts team.
* Track administrative expenses, budgets
* Ensure timely submission of invoices, approvals, and supporting documentation.
Preferred Candidate Profile
* Postgraduate with 8–10 years of experience in Administration, Procurement, Vendor Management roles.
* Strong experience in vendor management, purchase coordination, facility administration, and contract management.
* Exposure to horticulture, campus maintenance, facility management, civil works, or infrastructure-related procurement will be highly preferred.
* Technical understanding of IT systems, ERP platforms, infrastructure projects, or engineering-related activities will be an added advantage.
* Excellent negotiation, coordination, and stakeholder-management skills.
* Strong proficiency in MS Office, Google Workspace, ERP systems, and reporting tools.
* Highly organized, detail-oriented, and capable of independently driving tasks while working closely with senior leadership.
Preference will be given to candidates with a background in administration, procurement, facility management or technical project support within schools, educational institutions or large campuses.
Pay: ₹45,000.00 - ₹50,000.00 per month
Benefits:
- Paid time off
- Provident Fund
Ability to commute/relocate:
- Noida, Uttar Pradesh (Noida): Reliably commute or planning to relocate before starting work (Required)
Experience:
- Administrative: 8 years (Required)
Work Location: In person
