The Purchase Executive is responsible for procuring all hotel requirements including food & beverage items, housekeeping supplies, engineering materials, operating equipment, and general consumables. The role ensures timely procurement of quality products at competitive prices while maintaining inventory levels and compliance with hotel purchasing policies.
Key ResponsibilitiesProcurement & Purchasing
- Source, evaluate, and negotiate with vendors and suppliers.
- Obtain quotations and compare prices to achieve cost savings.
- Prepare and issue Purchase Orders (POs).
- Ensure timely delivery of materials and supplies.
- Purchase hotel requirements as per approved specifications and budgets.
Vendor Management
- Develop and maintain relationships with approved suppliers.
- Conduct supplier performance evaluations based on quality, price, and service.
- Negotiate contracts, payment terms, and annual rate agreements.
Inventory Control
- Monitor stock levels with Stores and department heads.
- Ensure optimum inventory levels and avoid stock shortages or overstocking.
- Coordinate with stores for receiving and inspection of goods.
Cost Control
- Analyze market trends and identify cost-saving opportunities.
- Support food cost and operating cost control initiatives.
- Prepare monthly purchase reports and cost analysis reports.
Documentation & Compliance
- Maintain purchase records, supplier quotations, contracts, and invoices.
- Ensure all procurement activities comply with hotel SOPs and audit requirements.
- Coordinate with Accounts for invoice verification and payments.
Required Qualifications
- Bachelor's degree in Commerce, Business Administration, Hotel Management, or related field.
- 2–5 years of purchasing/procurement experience in a hotel.
- Knowledge of hotel materials, vendors, and inventory systems.
- Proficiency in MS Excel and hotel ERP/PMS systems.
Key Performance Indicators (KPIs)
- Purchase cost savings achieved.
- Timely procurement and delivery percentage.
- Number of stock-out incidents.
- Vendor performance ratings.
- Compliance with purchasing policies and audit requirements.
- Accuracy of purchase documentation and reports.
Typical Hotel Purchase Categories
- Food & Beverage Supplies
- Housekeeping Chemicals & Amenities
- Engineering & Maintenance Materials
- Stationery & Printing Items
- Guest Supplies & Operating Equipment
- Uniforms & Linen.
Pay: ₹35,000.00 - ₹40,000.00 per month
Work Location: In person
