Job Description – Gate Pass & Material Entry Executive
Job Title: Gate Pass & Material Entry Executive
Department: Stores / Administration
Reporting To: Store Manager / Site Manager
Job Location: Chennai Petroleum Corporation Limited (CPCL), Located in Manali, Chennai
Job Summary
The Gate Pass & Material Entry Executive is responsible for maintaining vehicle gate pass records, monitoring material inward entries, verifying delivery documents, and ensuring accurate documentation of all incoming materials at the site or office.
Key Responsibilities
Vehicle Gate Pass Management
- Maintain records of all incoming and outgoing vehicles.
- Prepare and update vehicle gate pass entries.
- Verify vehicle details, driver information, and delivery documents.
- Coordinate with security personnel for vehicle movement records.
- Ensure proper authorization for vehicle entry and exit.
Material Inward Entry
- Record all incoming materials in the inward register/system.
- Verify delivery challans, invoices, and purchase orders.
- Coordinate with the store and site teams for material receipt verification.
- Ensure accurate quantity and description of materials received.
- Report discrepancies, shortages, or damaged materials to the concerned department.
Documentation & Record Keeping
- Maintain gate pass registers and material inward records.
- File and organize delivery challans, invoices, and supporting documents.
- Generate daily and monthly inward reports.
- Update ERP/software records as required.
- Ensure all records are maintained accurately and systematically.
Required Skills
- Proficiency in MS Excel and MS Office.
- Good data entry and record-keeping skills.
- Basic knowledge of construction materials and documentation.
- Attention to detail and accuracy.
- Good communication and coordination skills.
Qualification
- Any Bachelor's Degree / Diploma.
- Basic computer knowledge is mandatory.
Experience
- 1–3 years of experience in Stores, Administration, Gate Pass Management, or Material Entry.
- Freshers with good computer skills may also apply.
Pay: ₹10,000.00 - ₹15,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
