Role:- Executive Assistant to the CEO
Location:- Baner, Pune ( Onsite )
Experience:- 3 to 8 Years
Position Summary:-
We are seeking a proactive and highly organized Executive Assistant to support the CEO and Head – EPMO in managing executive operations, coordinating strategic initiatives, and driving cross-functional execution. The role requires strong organizational, communication, and stakeholder management skills to ensure the smooth execution of business priorities.
Key Responsibilities
- Manage the CEO's calendar, meetings, appointments, and travel schedules.
- Coordinate with leaders across Sales, Delivery, HR, Finance, Operations, Marketing, and Legal to ensure timely follow-up and execution of key business priorities.
- Prepare meeting agendas, presentations, reports, dashboards, and executive correspondence.
- Attend leadership meetings, record Minutes of Meeting (MoMs), track action items, and ensure timely closure.
- Act as the primary coordination point between the CEO and internal/external stakeholders.
- Monitor progress of strategic initiatives and provide regular status updates to the CEO.
- Support business planning, leadership reviews, and organizational initiatives by consolidating information and preparing executive summaries.
- Maintain confidential business documents, records, and communications with the highest level of discretion.
- Coordinate business travel, leadership events, customer meetings, and other executive engagements.
- Assist in preparing MIS reports, KPI dashboards, and periodic business reviews.
- Ensure effective communication and follow-up across departments on behalf of the CEO.
- Handle administrative and operational responsibilities of the CEO's office while maintaining professionalism and efficiency.
Requirements:-
- Manage the CEO's calendar, meetings, travel, and correspondence.
- Support the CEO and Head – EPMO in coordinating strategic initiatives, business reviews, governance activities, and cross-functional action tracking.
- Coordinate with business leaders to drive timely execution of key priorities.
- Prepare presentations, reports, dashboards, executive summaries, and meeting MoMs.
- Track action items, monitor progress, and provide regular updates on strategic initiatives.
- Organize executive meetings, travel, and stakeholder engagements.
- Maintain confidential documents and ensure smooth day-to-day operations of the CEO's office.
Pay: ₹300,000.00 - ₹900,000.00 per year
Benefits:
- Health insurance
- Provident Fund
Ability to commute/relocate:
- Baner, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- Is your total experience relevant to the job description?
Experience:
- Executive Assistant: 2 years (Required)
Work Location: In person
