We are looking for a highly organized, proactive, and detail-oriented Office Manager cum Administration Executive to support the Founder & Owner in day-to-day business operations while ensuring the smooth functioning of the office. The ideal candidate should be capable of handling administrative responsibilities, coordinating meetings, maintaining records, conducting research, and driving execution through effective follow-ups.
This role requires exceptional organizational skills, confidentiality, strong communication, and the ability to multitask in a dynamic business environment.
Key Responsibilities
Executive Support
Manage the Founder & Owner's daily schedule, calendar, and appointments.
Coordinate internal and external meetings.
Prepare meeting agendas, record minutes of meetings (MoM), and circulate action points.
Track and follow up on assigned tasks to ensure timely completion.
Organize travel plans, accommodation, and itineraries when required.
Handle confidential documents and business information with discretion.
Administration & Office Management
Oversee daily office administration and ensure smooth office operations.
Maintain office records, files, documentation, and correspondence.
Coordinate with vendors, service providers, and facility management.
Monitor office supplies, inventory, and procurement.
Ensure compliance with company policies and administrative procedures.
Coordination & Follow-up
Coordinate with various departments for project updates and execution.
Monitor deadlines and ensure action items are completed on time.
Liaise with clients, consultants, suppliers, and external stakeholders.
Prepare periodic status reports for management.
Research & Innovation
Conduct market, industry, and competitor research.
Identify new business opportunities, operational improvements, and innovative practices.
Research emerging technologies, tools, and business trends relevant to the organization.
Prepare concise research reports and presentations for the Founder & Owner.
Assist in evaluating new ideas and implementing process improvements.
Documentation & Reporting
Draft business letters, presentations, reports, and proposals.
Maintain digital and physical documentation.
Prepare weekly and monthly management reports.
Develop and maintain trackers for projects, meetings, and pending tasks.
Required Skills & Qualifications
Bachelor's degree in Business Administration, Management, Commerce, or a related field.
3–7 years of experience in office administration, executive assistance, or office management.
Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
Ability to prepare professional reports and presentations.
Strong analytical and research skills.
High level of professionalism and confidentiality.
Ability to prioritize multiple tasks and work independently.
Preferred Attributes
Self-motivated and proactive.
Strong problem-solving and decision-making skills.
Excellent interpersonal and stakeholder management skills.
Attention to detail with a commitment to accuracy.
Adaptable, resourceful, and eager to learn.
Positive attitude with a solution-oriented mindset.
Pay: ₹25,000.00 - ₹35,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
Work Location: Hybrid remote in Jaipur, Rajasthan (Jaipur)
