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I would like to inform you that, currently we are hiring candidates for the position of QC Engineer for our Organization . Our organization is dealing with industrial filtration.
Position Title: Import Export Executive
Department: Import Export / EXIM
Location: Navrangpura, Ahmedabad
Salary :- 30000 to 35000
Year of Experience: 3–5 Years
Reporting To: Manager / Head –Accounts & EXIM
Job Summary
We are looking for an experienced Import Export Executive with 3–5 years of relevant experience to manage end-to-end import and export operations, documentation, logistics coordination, customs clearance, banking activities, and EXIM accounting.
The ideal candidate should have good knowledge of Import & Export procedures, Customs, CHA coordination, DGFT, RoDTEP, freight forwarding, shipping documentation, banking processes, marine insurance, and import-export accounting. The candidate should be capable of independently coordinating with internal departments as well as external agencies to ensure timely and compliant execution of shipments.
Key Responsibilities
Import & Export Operations
- Manage end-to-end import and export operations, from order/shipment planning through documentation, customs clearance, dispatch, and payment realization.
- Handle pre-shipment and post-shipment export documentation as per L/C, Purchase Order, and Sales Contract requirements.
- Prepare and verify Commercial Invoices, Packing Lists, Shipping Bills, Certificates of Origin, Insurance Documents, Bills of Lading/Airway Bills, and other EXIM documents.
- Monitor complete Import/Export documentation and ensure proper filing and record maintenance.
- Coordinate with Plant/Warehouse teams for production readiness, shipment planning, container placement, stuffing, and dispatch.
- Ensure timely container placement at factory/warehouse as per shipment schedule.
- Coordinate with CHA and Customs for customs clearance and resolve documentation-related issues.
- Monitor movement of containers from factory/warehouse to port and ensure timely shipment.
Freight Forwarding & Logistics Coordination
- Coordinate with freight forwarders and shipping lines for freight quotations and budgetary rates.
- Arrange container booking and vessel planning based on shipment requirements.
- Coordinate for Delivery Orders, container pickup, transportation, and container placement.
- Monitor shipment schedules and ensure timely sailing and delivery.
- Coordinate with transporters and logistics partners for timely movement of import/export cargo.
- Track shipments and provide timely updates to internal teams and customers.
- Ensure timely delivery of imported goods to the customer/plant as required.
Import Operations
- Follow up with suppliers for import documents and verify documentation before shipment.
- Coordinate with CHA and transporters for import customs clearance and delivery.
- Coordinate with banks for import bill closure, import payments, and remittance-related documentation.
- Follow up for required certificates and documents from CHA, shipping lines, and other agencies.
- Monitor outstanding amounts payable to CHA, freight forwarders, transporters, and other import service providers.
- Follow up for invoices from CHA, freight forwarders, and transporters for timely accounting entries.
- Prepare and maintain shipment-wise landed cost sheets, including freight, CHA charges, transportation, insurance, and other applicable costs.
Export Documentation & Banking
- Prepare export documents for presentation to the bank as per L/C, Purchase Order, and Sales Contract terms.
- Coordinate with banks for export document submission, export realization, and bill closure.
- Handle export payment follow-up and ensure timely realization of export proceeds.
- Coordinate with banks regarding export remittances, inward payments, bank charges, and related documentation.
- Pass export received remittance entries upon receipt of funds and coordinate with Accounts for proper accounting.
- Handle forex fluctuation accounting by comparing exchange rates with bank debit/credit advice.
- Ensure party accounts are reconciled bill-wise and shipment-wise.
Customs, DGFT & RoDTEP
- Coordinate with Customs and CHA for export/import clearance and documentation.
- Handle applicable DGFT licenses, approvals, certificates, and export-related regulatory requirements.
- Ensure compliance with applicable EXIM, Customs, DGFT, and banking procedures.
- Coordinate with shipping lines/freight forwarders for obtaining landing certificates and other required documents for availing RoDTEP benefits.
- Maintain proper documentation and records related to RoDTEP claims and export incentives.
- Follow up for applicable export-related certificates and approvals.
Insurance & Inspection
- Coordinate with insurance companies for marine insurance for CIF and other applicable shipments.
- Provide tentative shipment details such as quantity, value, stuffing plan, and shipment schedule to the insurance company.
- Arrange insurance premium payments and obtain original insurance policies as required.
- Ensure insurance documentation complies with L/C and Sales Contract terms.
- Coordinate with survey/inspection agencies for pre-shipment inspection.
- Arrange inspection for weight, quality, and quantity finalization and obtain required reports.
ECGC & Credit Management
- Coordinate for timely ECGC renewal and maintain related documentation.
- Follow up for customer credit approvals and related documentation.
- Maintain records relating to export credit limits and customer exposure.
Finance & Accounting
- Handle basic accounting activities related to Import and Export transactions.
- Reconcile import transactions month-wise with bank debit advices, GST invoices, and accounting records.
- Pass import remittance entries based on bank debit advice.
- Pass forex fluctuation entries invoice-wise after payment realization.
- Record export remittance entries on the same day of credit into the bank account.
- Coordinate with the Finance/Accounts team for GST charges and other applicable accounting entries.
- Prepare EXIM cash-flow statements, including anticipated advance payments and credit-shipment liabilities.
- Monitor payment due dates and coordinate for timely clearance of domestic and export-related payments.
- Maintain proper reconciliation of customer, supplier, CHA, forwarder, transporter, and bank accounts.
- Prepare landed cost sheets for import shipments.
- Prepare and maintain order-wise inward material MIS and other EXIM-related reports.
MIS & Documentation
- Prepare and maintain Import/Export MIS, shipment reports, outstanding reports, payment reports, and cash-flow statements.
- Maintain complete records of orders, sales contracts, shipment documents, invoices, bank documents, and customs documents.
- Ensure timely filing and retrieval of EXIM documentation.
- Assist in providing required documentation for ROC, tender, insurance, employee benefit renewals, and other company requirements, as applicable.
- Ensure accurate and timely updating of ERP/accounting systems.
Required Qualifications & Experience
- Graduate in Commerce, Management, International Business, Logistics, or a related field.
- 3–5 years of relevant experience in Import Export / EXIM operations.
- Strong practical knowledge of Import & Export documentation and processes.
- Experience in coordinating with CHA, Customs, Freight Forwarders, Shipping Lines, Transporters, Banks, and Insurance Companies.
- Knowledge of DGFT, RoDTEP, Customs procedures, L/C documentation, and export realization.
- Basic knowledge of GST, import-export accounting, bank reconciliation, and forex transactions.
- Proficiency in MS Excel, MS Office, and MS Outlook.
- Experience with ERP/accounting software will be an advantage.
Required Skills
- Strong communication and coordination skills.
- Good written and spoken English.
- Strong follow-up and negotiation skills.
- Good numerical and analytical ability.
- Excellent documentation and organizational skills.
- Ability to manage multiple shipments and priorities simultaneously.
- Strong problem-solving and decision-making skills.
- Ability to work independently and meet strict shipment deadlines.
- Good teamwork and interpersonal skills.
- High attention to detail and accuracy.
- Ability to coordinate effectively with internal departments and external agencies.
Key Competencies
Import & Export Operations | EXIM Documentation | Customs & CHA Coordination | DGFT | RoDTEP | Freight Forwarding | Shipping & Logistics | L/C Documentation | Export Realization | Import Remittance | Bank Reconciliation | Forex Accounting | GST | Landed Costing | Marine Insurance | ECGC | MIS Reporting | Shipment Planning | Vendor Coordination | Customer Coordination | Negotiation | Problem Solving
If your profile is matching with the requirement & if you are interested for this job, please share your updated resume with details of your present salary, expected salary & notice period.
9726600281
[email protected]
Pay: ₹12,557.85 - ₹34,709.03 per month
Benefits:
Work Location: In person
