Role Summary
The Junior Accounts & Billing Executive will be responsible for preparing accurate sales invoices, maintaining billing records, generating e-invoices and e-way bills, supporting accounts receivable activities, and coordinating with the sales, stores and dispatch teams. The role requires a sound basic understanding of GST, accounting procedures and manufacturing-related billing documentation.
Roles and Responsibilities
1. Sales Invoice Preparation
Prepare sales invoices based on approved sales orders, customer purchase orders, delivery challans and dispatch instructions.
2. Invoice Verification
Verify customer details, GSTIN, billing and shipping addresses, product description, HSN code, quantity, rate, discount, freight, tax and payment terms before generating invoices.
3. GST Compliance
Apply CGST, SGST and IGST correctly based on the nature and place of supply. Ensure invoices comply with applicable GST requirements.
4. E-Invoice and E-Way Bill
Generation Generate e-invoices and e-way bills wherever applicable and provide the required documents to the dispatch and logistics teams.
5. Sales Order and Purchase Order Verification
Cross-check invoices against approved sales orders, customer purchase orders, price lists and credit terms. Report any differences before billing.
6. Dispatch Coordination
Coordinate with the sales, stores, production, dispatch and logistics teams to ensure timely and accurate billing of goods ready for dispatch.
7. Credit and Debit Notes
Prepare credit notes, debit notes and sales-return documents after obtaining the necessary approvals.
8. Billing Records and Documentation
Maintain systematic records of invoices, delivery challans, e-way bills, transport documents, customer purchase orders and supporting approvals.
9. Accounts Receivable
Support Update customer outstanding details, assist with customer ledger reconciliation and provide invoice copies or statements for payment follow-up.
10. Daily Billing Reports
Prepare and submit daily reports covering invoices raised, cancelled invoices, credit notes, pending billing and dispatch status.
11. Accounting Entries
Record sales, receipts, credit notes and other authorised transactions accurately in Tally or the Company's ERP system.
12. Month-End Support
Assist the accounts team with sales reconciliation, customer ledger confirmation, GST data verification and month-end closing activities.
13. Audit Support
Provide invoices, e-way bills, ledger extracts and supporting documents required for internal, statutory and GST audits.
14. Compliance and Confidentiality
Follow the Company's billing procedures, approval limits, tax requirements and document-control processes. Maintain confidentiality of financial and customer information.
Candidate Requirements
- Bachelor's degree in Commerce, Accounting or Finance; B.Com is preferred.
- 1-2 years of experience in accounts, billing or invoicing.
- Previous billing experience in a manufacturing company is preferred.
- Working knowledge of Tally Prime, accounting software or ERP systems.
- Basic understanding of GST, including CGST, SGST, IGST, HSN codes, e-invoicing and e-way bills.
- Ability to verify purchase orders, sales orders, invoices and dispatch documents.
- Working knowledge of Microsoft Excel, including filters, basic formulas, lookups and reconciliation.
- Good numerical ability and strong attention to detail.
- Ability to coordinate effectively with sales, stores, dispatch, logistics and accounts teams.
- Ability to complete billing accurately within dispatch deadlines. Good written and verbal communication skills.
- Organised, responsible and capable of maintaining accurate records.
Key Skills
- Sales invoicing
- E-invoice and e-way bill generation
- Customer ledger reconciliation
- Credit and debit note preparation
- Microsoft Excel
- Departmental coordination
- GST billing
- Tally Prime or ERP operation
- Accounts receivable support
- Billing documentation
- Accuracy and attention to detail
- Time management
Pay: ₹20,000.00 - ₹25,000.00 per month
Benefits:
- Cell phone reimbursement
- Commuter assistance
- Food provided
- Internet reimbursement
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
