Position Summary:
The School Administrator plays a critical role in ensuring the smooth day-to-day operations of the school by coordinating administrative functions in alignment with the ethos of an International Baccalaureate (IB) institution. The Administrator acts as a bridge between the academic, support, and parent communities, ensuring adherence to protocols, maintaining high service standards, and fostering a safe and supportive learning environment.
Key Responsibilities:
1. Administrative Operations
- Oversee daily campus operations, including student arrival and dispersal.
- Ensure implementation and compliance with school-wide policies, IB guidelines, and administrative SOPs.
- Coordinate with academic leads on arrangements for field trips, picnics, annual day, sports events, and other school programs.
- Manage petty cash and maintain transparent records of all school-level financial transactions.
- Maintain the Google Drive structure, shared folders, and organize digital records efficiently using MS Word, Excel, and other productivity tools.
- Maintain an up-to-date inventory of school stationery, learning materials, and essential consumables.
- Serve as the first point of contact for handling parental queries via phone and email with professionalism and empathy.
2. Staff Supervision
- Supervise housekeeping, security, teaching attendance, and support staff rosters.
- Ensure daily housekeeping readiness through rounds; address service delivery issues.
- Support the academic team in managing schedules, availability, and basic HR functions.
- Promote a culture of accountability, punctuality, and supportiveness.
3. Student Services
- Conduct daily school walkthroughs in coordination with the Facilities Manager to identify and report repairs, ensuring resolution in a timely manner.
- Liaise with the uniform vendor, ID card service provider, and cafeteria for updated student counts and timely delivery.
- Work closely with the school nurse to:
- Maintain updated health records.
- Monitor known student allergies.
- Ensure the infirmary is stocked in accordance with approved guidelines.
- Support student enrolment, fee collection (academic, transport, and after-school activities), and ensure accuracy of data entered into the School MIS system.
4. Compliance & Reporting
- Ensure timely submissions and accurate data entry into SARAL, UDISE, and other required educational/government portals.
- Maintain all school documentation per regulatory guidelines and audit-readiness standards.
- Prepare periodic reports for the HOS, Admin Head, and Governance Board as required.
5. Communication & Community Relations
- Act as a liaison between the school and external stakeholders including parents, vendors, and local authorities.
- Ensure timely communication of important updates, events, and circulars.
- Represent the school positively in community events or when interacting with external visitors.
Qualifications:
- Bachelor’s Degree in Education, Administration, or a related field.
- Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
- Minimum 3–4 years of experience in school administration or related roles.
- Working knowledge of Indian education regulations; familiarity with IB framework is a plus.
- Strong written and verbal English communication skills.
Core Skills & Attributes:
- Leadership and team coordination
- Strong interpersonal and stakeholder engagement
- Problem-solving and conflict management
- Attention to detail and time management
- Ability to multitask under pressure
Working Conditions:
- Full-time role, Monday to Friday, with alternate Saturdays off as applicable.
- Flexibility for occasional weekend or evening events.
- Must be available on campus throughout the school day and during events as needed
