Job Title: Personal Assistant (PA) to Account Creative Director
Department: Creative
Location: Gurugram (Work from Office)
Experience: 2–5 Years
Industry Preference: Advertising / Branding / Creative Agency
Prior experience in an advertising, media, branding, or creative agency is preferred.
About the Role
We are looking for a highly organized, proactive, and detail-oriented Personal Assistant to support our Account Creative Director in managing daily operations, client coordination, meetings, schedules, and administrative tasks. The ideal candidate should possess excellent communication skills, the ability to multitask, and a strong understanding of working in a fast-paced advertising environment.
Key Responsibilities
- Manage the Account Creative Director's calendar, meetings, appointments, and travel schedules.
- Coordinate with internal teams (Creative, Servicing, Strategy, Production, Digital, Finance, etc.) to ensure timely execution of projects.
- Attend meetings, prepare MOMs (Minutes of Meeting), and track action items until closure.
- Handle client communications, follow-ups, and scheduling whenever required.
- Prepare presentations, reports, proposals, and documents.
- Monitor project timelines and remind stakeholders about pending deliverables.
- Organize files, contracts, approvals, and confidential documents.
- Screen calls, emails, and correspondence while ensuring timely responses.
- Coordinate with vendors and external partners whenever necessary.
- Assist in preparing creative pitches and meeting materials.
- Manage expense records, reimbursements, and administrative documentation.
- Ensure smooth day-to-day workflow and prioritize tasks effectively.
- Handle confidential information with complete discretion.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to multitask and work under pressure.
- High level of professionalism and confidentiality.
- Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace.
- Strong follow-up and coordination skills.
- Ability to work independently with minimal supervision.
- Basic understanding of advertising agency workflows will be an added advantage.
Preferred Qualifications
- Bachelor's degree in Business Administration, Mass Communication, Management, or a related field.
- 2–5 years of experience as a Personal Assistant, Executive Assistant, or Coordinator.
What We're Looking For
- Proactive mindset with excellent problem-solving skills.
- Strong interpersonal skills and stakeholder management.
- Ability to maintain confidentiality and professionalism.
- Exceptional attention to detail.
- Calm and composed under tight deadlines.
- A "can-do" attitude with excellent ownership and accountability.
Why Join Us?
- Work closely with senior leadership in a dynamic creative environment.
- Exposure to leading brands and integrated marketing campaigns.
- Opportunity to learn and grow within a fast-paced advertising agency.
- Collaborative, creative, and performance-driven culture.
This role is ideal for someone who enjoys managing multiple priorities, coordinating across teams, and ensuring seamless execution behind the scenes while supporting a senior creative leader.
Pay: ₹35,000.00 - ₹45,000.00 per month
Benefits:
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
