**Position:** Personal Secretary to the CEO
**Location:** Manpada,Thane
**Department:** Executive Office
**Reports To:** Chief Executive Officer (CEO)
## Job Summary
Rainbow is seeking a highly organized, proactive, and discreet Personal Secretary to provide comprehensive administrative and executive support to the CEO. The ideal candidate will manage the CEO's schedule, coordinate meetings and travel, handle confidential information with professionalism, and ensure the smooth functioning of the Executive Office.
## Key Responsibilities
* Manage the CEO's calendar, appointments, meetings, and daily schedule.
* Screen and prioritize phone calls, emails, and correspondence on behalf of the CEO.
* Coordinate internal and external meetings, including preparing agendas, presentations, and meeting materials.
* Record meeting minutes and follow up on action items to ensure timely completion.
* Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.
* Prepare reports, presentations, business correspondence, and other executive documents.
* Maintain confidential files, records, and sensitive business information with the highest level of discretion.
* Liaise with senior management, clients, business partners, and external stakeholders on behalf of the CEO.
* Coordinate executive events, board meetings, and leadership engagements.
* Track important deadlines and ensure timely follow-up on key business priorities.
* Manage expense reports, reimbursements, and administrative documentation.
* Handle ad hoc assignments and special projects as directed by the CEO.
* Ensure the Executive Office operates efficiently and professionally at all times.
## Qualifications
* Bachelor's degree in Business Administration, Commerce, Management, or a related field.
* 3–8 years of experience as a Personal Secretary, Executive Assistant, or similar executive support role.
* Experience supporting senior leadership or C-suite executives is preferred.
## Required Skills
* Exceptional organizational and time management skills.
* Excellent verbal and written communication skills.
* High level of professionalism, integrity, and confidentiality.
* Strong multitasking and prioritization abilities.
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
* Ability to work independently and under pressure in a fast-paced environment.
* Strong interpersonal and stakeholder management skills.
* Excellent attention to detail and problem-solving capabilities.
## Preferred Attributes
* Proactive and resourceful with a solution-oriented mindset.
* Flexible and adaptable to changing business priorities.
* Strong sense of ownership and accountability.
* Professional appearance and executive presence.
* Willingness to work beyond standard business hours when required.
## Key Performance Indicators (KPIs)
* Effective calendar and schedule management.
* Timely coordination of meetings, travel, and executive communications.
* Accuracy and quality of documentation and reports.
* Responsiveness to executive priorities.
* Confidential handling of sensitive information.
* Positive feedback from the CEO and senior stakeholders.
## Why Join Rainbow?
At Rainbow, you'll work closely with the CEO, contributing to strategic initiatives while playing a key role in ensuring executive efficiency. This position offers exposure to senior leadership, business operations, and opportunities for professional growth in a dynamic and collaborative environment.
Pay: ₹13,989.97 - ₹96,154.16 per month
Work Location: In person
