Job Opening: EDP/ ERP Assistant Academic Operations
Organisation: Jain University
Location: Jayanagar and VV Puram campus, Bengaluru
About JAIN (Deemed-to-be University)
JAIN (Deemed-to-be University) is a premier institution committed to academic excellence, innovation, and outcome-based education. The University emphasizes robust digital systems and governance to support academic integrity, compliance, and operational efficiency.
Purpose of the Role:
To define standardized processes, roles, and responsibilities for ERP/EDP staff to ensure
accurate, timely, and compliant handling of academic and administrative data within the ERP system.
Key Responsibilities:
Student data management
Course and subject allocation
Attendance and Internal Assessment (IA) processing
Examination and result-related activities
Backlog, GSS, and supplementary processes
ERP reporting and coordination with academic and COE office
Maintain and update ERP data accurately and confidentially
Configure academic structures (programs, semesters, courses, sections)
Support departments in ERP usage and troubleshooting
Generate and validate reports for approvals and compliance
Coordinate with Academic Office, COE, HODs, and Departments
Ensure timely subject allocation, timetable updates, attendance, and IA entry
Verify and submit data within prescribed ERP timelines
Review and approve attendance, IA, and academic reports in ERP
Collating departmental MIS data for the centralized database.
DAILY OPERATIONS
Verify ERP system availability and access rights
Monitor pending approvals, data inconsistencies, and error logs
Address faculty and department queries related to ERP processes
Provide guidance on correct data entry and approvals
Check attendance percentages, IA marks, subject allocations, and student status
Ensure detained, absent, and backlog cases are correctly reflected
WEEKLY OPERATIONS
Review pending attendance and IA approvals
Follow up with departments for incomplete or incorrect entries
Validate timetable and subject allocation alignment
Generate interim reports for departments and HODs
MONTHLY / PERIODIC OPERATIONS
Consolidate attendance and IA data for academic reporting
Process backlog, GSS, and supplementary exam data
Coordinate fee verification with accounts (where applicable)
Maintain audit-ready documentation and approval records
PEAK PERIOD OPERATIONS
Share clear ERP timelines and cut-off dates with departments
Lock data post-approval to prevent unauthorized changes
Generate consolidated reports for HODs and COE
Handle corrections through documented approval channels only
ISSUE MANAGEMENT AND ESCALATION
Log system or data issues with clear details
Escalate unresolved issues to ERP vendor / IT support / Academic Office
Track issue resolution and closure
DOCUMENTATION AND RECORD KEEPING
Maintain SOPs, process notes, and ERP guidelines
Archive approved reports and correspondence
Update documentation when processes or regulations change
CONTINUOUS IMPROVEMENT
Identify repetitive issues and propose process or system enhancements
Suggest ERP automation, validation checks, and new reports
Participate in training and knowledge-sharing sessions
Interested candidates send your resume at: [email protected] or 9620500113
Regards,
Priyasri K
Pay: ₹15,827.53 - ₹35,306.56 per month
Ability to commute/relocate:
- Jayanagar, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)
Education:
Experience:
- Advance Excel: 1 year (Required)
Language:
Location:
- Jayanagar, Bengaluru, Karnataka (Required)
Work Location: In person
