Job Summary:
As an Executive Secretary at DB Malls Pvt Ltd, you will play a pivotal role in ensuring the smooth functioning of Business Head. Your primary responsibilities will include calendar management, travel and meeting planning and administrative coordination. You will work closely with the Business Head to optimize his schedules, streamline his travel logistics, and facilitate effective communication within the organization.
About Company :
Dainik Bhaskar Group has a wide range of commercial & real estate holdings namely shopping malls (DB City Bhopal & DB mall Gwalior), hotels namely Courtyard by Marriot (160 Rooms) at Bhopal Parkin by Radisson (40 Rooms). The real estate division is now constructing high end office building for corporate use at Ahmedabad & Jaipur & future projects at Jodhpur, Chandigarh, Noida, etc.
Key Responsibilities:
1. Calendar Management:
- Efficiently manage and prioritize the calendar, ensuring his time is allocated to strategic priorities.
- Schedule meetings, appointments, and conference calls, taking into consideration the availability and preferences of the Business Head.
2. Travel Management:
- Coordinate all aspects of Business Head’s travel, including flight bookings, hotel reservations, ground transportation.
3. Coordination:
- Act as a central point of contact between Business Head, internal departments, and external stakeholders, coordinating with investors / analysts etc.
- Manage email correspondence, phone calls, and other communications on behalf of Business Head, ensuring timely responses.
- Assist in the preparation and distribution of reports, presentations, other documents, reviewing MIS and filings.
4. Administrative Support:
- Provide general administrative support to Business Head , including reporting, document management, and filing.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Assist in special projects and assignments as needed.
- Job Location : Bhopal (M.P)
Qualifications:
- 3-5 years’ experience in a Secretarial role.
- Organized and time-management skills.
- Proficiency in calendar management, travel coordination, and meeting planning.
- Strong English and Hindi communication skills, both written and verbal.
- High level of professionalism and the ability to maintain strict confidentiality.
- Tech savvy with proficiency in Microsoft Office Suite, Teams Calendar, One Drive, Documents & Sheets on outlook
- SAP Knowledge will be an added advantage.
- MBA Finance, CA inter, CWA inter/final, etc. (As per the dept)
Job Types: Full-time, Permanent
Benefits:
- Health insurance
- Paid time off
- Provident Fund
Work Location: In person
