About the job
We are a growing architecture studio based in Nagpur looking to hire a Coordinator who is energetic, organized, and great with people. You will manage client relationships, coordinate meetings, maintain project trackers on Google Sheets, and keep our studio operations running without a hitch.
This is a key role for someone who enjoys talking to clients, loves checklists, and takes pride in making sure nothing slips through the cracks.
Responsibilities
- Handle all client communication — calls, emails, and WhatsApp — in a professional and timely manner
- Schedule and coordinate client meetings, site visits, and internal project reviews using Google Calendar
- Follow up with leads and existing clients at every stage of the project cycle
- Maintain and update the MIS (Management Information System) on Google Sheets — including lead tracker, project status, payment records, and meeting logs
- Prepare weekly and monthly reports for the principal architect on project and client status
- Coordinate between the design team and clients to ensure timely deliverables and smooth communication
- Maintain organised records of proposals, agreements, and client documents on Google Drive
- Flag project delays and escalate issues before they affect the client experience
Requirements
- Excellent communication skills in English and Hindi — verbal and written
- Hands-on experience with Google Sheets — formulas, data entry, formatting, and maintaining trackers
- Comfortable managing calendars and scheduling in Google Calendar or similar tools
- Prior experience in client servicing, office coordination, or CRM — 1 to 4 years preferred
- Proactive in sending follow-ups without being asked — strong ownership mindset
- Organised, detail-oriented, and comfortable managing multiple tasks at once
- Graduate in any stream — Business Administration, Mass Communication, or similar preferred
- Prior exposure to an architecture, real estate, or interior design firm is an added advantage
Key performance indicators (KPIs)
- Client query response time — within 4 working hours
- 100% follow-up rate on all active leads — no missed touchpoints
- Google Sheets MIS updated daily — accurate and error-free
- Weekly reports delivered on time without reminders
- Zero missed meetings or scheduling conflicts per month
What we offer
- Salary: ₹15,000 – ₹25,000 per month (based on experience)
- Monday to Saturday, regular office hours
- A creative, supportive, and collaborative studio environment
- Opportunity to grow into a senior coordinator or operations management role
- Direct exposure to real-world architecture and design projects
How to apply
Send your resume to [[email protected]] with the subject line "Coordinator – [Your Name]". Shortlisted candidates will be contacted within 3–5 working days.
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits:
- Paid sick time
- Paid time off
Work Location: In person
