Event Coordinator – Job Description
Job Title: Event Coordinator
Job Summary
We are looking for an organized, creative, and detail-oriented Event Coordinator to plan, coordinate, and execute events from concept to completion. The ideal candidate will be responsible for managing event logistics, coordinating with vendors and clients, and ensuring that every event runs smoothly and successfully.
Key Responsibilities
- Plan and coordinate events, conferences, meetings, workshops, parties, and corporate functions.
- Understand client requirements and develop event plans accordingly.
- Coordinate with vendors, venues, caterers, decorators, entertainers, and other service providers.
- Manage event schedules, timelines, budgets, and logistics.
- Arrange venue setup, seating, audiovisual equipment, signage, and other event requirements.
- Coordinate with internal teams and external partners before and during events.
- Monitor event activities and resolve issues promptly.
- Ensure events are delivered within budget and according to agreed specifications.
- Handle registrations, guest management, invitations, and attendee communications when required.
- Conduct site visits and coordinate event-day operations.
- Maintain vendor relationships and negotiate quotations where applicable.
- Prepare event proposals, checklists, schedules, reports, and post-event evaluations.
- Ensure compliance with safety, company, and venue policies.
- Gather client and attendee feedback and identify opportunities for improvement.
Requirements
- Bachelor's degree/diploma in Event Management, Hospitality, Marketing, Business Administration, or a related field.
- 1–3 years of experience in event coordination, hospitality, marketing, or a similar role preferred.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Good negotiation and vendor-management skills.
- Ability to work under pressure and meet tight deadlines.
- Strong attention to detail and problem-solving ability.
- Proficiency in MS Office/Google Workspace and basic event-management tools.
- Willingness to work flexible hours, including evenings, weekends, and holidays when events require.
Key Skills
Event Planning | Vendor Management | Budgeting | Logistics | Client Coordination | Communication | Negotiation | Teamwork | Problem Solving | Time Management
Key Performance Indicators (KPIs)
- Successful and timely execution of events.
- Client satisfaction and positive feedback.
- Adherence to event budgets.
- Vendor and stakeholder coordination.
- Attendance/registration targets where applicable.
- Timely completion of event plans and documentation.
- Effective resolution of event-day issues.
Pay: ₹20,000.00 - ₹25,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
