Role Overview
We are seeking an experienced Accounts Assistant to support financial operations for our UK care business. This role involves managing client invoicing, tracking outstanding payments, maintaining accurate receivables records, and supporting cash flow management. The ideal candidate will possess strong numerical and analytical abilities, excellent Excel skills, and the ability to work effectively with UK-based operational and clinical teams.
You will work Monday to Friday, 12:00 PM to 9:00 PM (India Standard Time), aligned with UK business hours to ensure seamless communication and coordination with stakeholders.
Key Responsibilities
- Invoice Raising and Management
- Raise accurate invoices in a timely manner based on delivery notes, timesheets, and billing instructions from UK operations teams
- Process recurring invoices for regular clients; manage one-off and ad hoc billing requests
- Review invoices for accuracy, correct client details, rates, and VAT treatment before dispatch
- Issue credit notes and adjustments as required; maintain clear audit trail of changes
- Accounts Receivable Management
- Track and follow up on outstanding invoices; prepare aged receivables reports
- Pursue payment of overdue accounts in a professional and timely manner; escalate where necessary
- Process client payments and allocate them to outstanding invoices; investigate discrepancies
- Maintain accurate client records including contact details, billing addresses, and payment terms
- Bookkeeping and Record Keeping
- Record all invoicing transactions in the accounting system (Xero or equivalent)
- Maintain subledger of client accounts; reconcile to general ledger monthly
- Prepare monthly accounts receivable schedules and aging analysis for management review
- Support bank reconciliation for accounts receivable transactions
- Excel and Data Management
- Use Excel to create and maintain invoicing schedules, client lists, aging analyses, and performance reports
- Build and maintain templates for recurring invoices and billing schedules
- Prepare management reports using data extraction, sorting, filtering, and pivot tables
- Operational Support
- Maintain document files and filing systems for invoices and supporting documentation
- Respond to client enquiries regarding invoices and payments in a professional and courteous manner
- Liaise with UK-based Finance Manager and operations teams for clarifications and updates
- Support ad hoc finance projects and analysis as requested
Key Requirements
- Education & Experience
- Bachelor's degree (Commerce, Accounting, Finance, or related field preferred)
- Minimum 2–3 years of bookkeeping, invoicing, or accounts receivable experience
- Experience working with UK-based operations or clients is an advantage
Skills & Competencies
- Proficiency in Microsoft Excel — formulas, sorting, filtering, pivot tables, data consolidation
- Strong numerical and analytical skills — comfortable working with financial data; quick with figures
- Excellent verbal and written communication in English — clear, professional email and phone communication
- Attention to detail — accuracy in invoicing and record-keeping; proactive error-checking
- Ability to understand UK accent and communicate effectively with UK-based teams
Technical & Behavioural Skills
- Accounting software experience — Xero, Sage, QuickBooks, or similar platforms
- Knowledge of invoicing processes, VAT, and basic bookkeeping principles
- Ability to multitask and manage time efficiently — organize multiple client accounts and invoicing schedules
- Strong sense of accountability and responsiveness — proactive follow-up on outstanding invoices
- Reliability — punctual, consistent, meets deadlines and follows through on commitments
Preferred Attributes
- Experience in services or healthcare-related billing
- Exposure to multi-client or multi-location invoicing environments
- Familiarity with recurring billing or subscription models
- Comfort working in a remote, self-directed environment with minimal supervision
- Ability to handle confidential financial information with professionalism and discretion
What We Offer
- Competitive salary: ₹5,50,000 – ₹6,50,000 per year
- Remote work — work from home or a location of your choice in India
- Flexible working hours — Monday to Friday, 12:00 PM to 9:00 PM IST
- Professional development — training and exposure to UK healthcare operations
- International exposure — work with a UK-based healthcare group; potential for UK collaboration opportunities
- Supportive team environment — collaborative culture with clear reporting to Finance Manager
Working Conditions
- Employment Type: Full-time, Remote
- Work Location: Remote (Bengaluru)
- Hours: Monday to Friday, 12:00 PM to 9:00 PM IST
- Travel: None (fully remote)
- Confidentiality: Must comply with data protection and confidentiality agreements
Pay: ₹550,000.00 - ₹650,000.00 per year
Benefits:
Work Location: Hybrid remote in Bengaluru, Karnataka 560006
