Job Description – Personal Assistant (PA) to DirectorPosition
Personal Assistant (PA) to Director
Reporting To
Managing Director
Key Responsibilities
- Manage the Director's calendar, appointments, meetings, and travel schedules.
- Handle incoming calls, emails, WhatsApp messages, and business correspondence.
- Draft professional emails, letters, quotations, proposals, and meeting notes.
- Coordinate with clients, architects, builders, consultants, vendors, and internal teams.
- Follow up on ongoing projects, material deliveries, pending tasks, and customer requirements.
- Maintain records, files, contracts, project documents, and confidential information.
- Prepare daily, weekly, and monthly MIS reports and presentations.
- Track project milestones, payment follow-ups, and service commitments.
- Assist in business networking activities, including BNI meetings, events, and follow-ups.
- Manage CRM updates, customer databases, and lead tracking.
- Organize meetings, conferences, and business events.
- Ensure timely execution of assigned tasks and provide regular status updates to the Director.
Required Qualifications
- Graduate in any discipline.
- 2–5 years of experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator.
- Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English and Hindi.
- Strong organizational and multitasking abilities.
Required Skills
- Calendar & Schedule Management
- Business Communication
- Email Drafting
- Follow-up & Coordination
- Documentation & Record Keeping
- Time Management
- Problem Solving
- Confidentiality & Professionalism
- CRM & Reporting
Preferred Experience
- Experience in Construction, Real Estate, Infrastructure, Engineering, or Elevator Industry.
- Exposure to client coordination, project management, and payment follow-ups.
Salary
As per experience and qualifications.
Pay: ₹15,000.00 - ₹20,000.00 per month
Work Location: In person
