JOB DESCRIPTION
Department: Purchase
Location: Ardram Hospital, Vettichira
Position: Purchase Assistant
Reports To: Purchase In-Charge / Purchase Manager
JOB SUMMARY
The Purchase Assistant will support the Purchase Department in the procurement of medical, surgical, laboratory, pharmacy, housekeeping, stationery, engineering, and other hospital requirements. The role involves vendor coordination, quotation management, purchase order processing, documentation, follow-up of deliveries, and coordination with various hospital departments to ensure timely and cost-effective procurement.
KEY RESPONSIBILITIES
- Receive and process purchase requisitions from various hospital departments.
- Obtain quotations from approved suppliers and prepare comparative statements.
- Assist in evaluating vendors based on price, quality, availability, and delivery terms.
- Prepare and process Purchase Orders (POs) following the required approval procedures.
- Coordinate with vendors regarding order confirmation, delivery schedules, pending supplies, shortages, and replacements.
- Follow up on pending Purchase Orders to ensure timely delivery.
- Coordinate with Stores, Pharmacy, Laboratory, Nursing, Administration, Finance, and other departments regarding procurement requirements.
- Assist in verifying received materials against Purchase Orders, invoices, and delivery documents.
- Maintain accurate records of quotations, Purchase Orders, invoices, delivery notes, and vendor information.
- Monitor stock requirements and communicate low-stock and urgent requirements to the concerned department.
- Maintain professional communication and good working relationships with suppliers.
- Assist in resolving discrepancies related to quantity, quality, specifications, pricing, and delivery.
- Prepare purchase-related reports, pending-order reports, and MIS as required.
- Ensure procurement activities comply with hospital policies, procedures, and management instructions.
- Maintain confidentiality of hospital, vendor, and financial information.
- Perform other duties assigned by the Purchase In-Charge / Purchase Manager.
REQUIRED SKILLS
- Basic knowledge of purchasing and procurement procedures.
- Good communication and vendor coordination skills.
- Proficiency in MS Office, especially MS Excel and MS Word.
- Good numerical and analytical skills.
- Strong follow-up, coordination, and organizational abilities.
- Attention to detail and accuracy in documentation.
- Ability to coordinate effectively with multiple hospital departments.
- Willingness to learn hospital procurement, inventory, and vendor management procedures.
QUALIFICATION
Graduate/Diploma in Hospital Administration, Business Administration, Commerce, Supply Chain Management, or any related field.
EXPERIENCE
Freshers and candidates with relevant experience may apply. Experience in hospital procurement, purchasing, stores, or inventory management will be an added advantage.
Pay: ₹8,000.00 - ₹15,000.00 per month
Work Location: In person
