ST&GE Pvt. Ltd
Position: Procurement Manager
Location: Time Tower, Gurgaon
Reporting To: Head Operations / Business Head
Openings: 1
Job Code: STGE/OPS/26/08
Shift: Day shift
About ST&GE
ST&GE Pvt. Ltd is a leading sports infrastructure and turf engineering company in India, specializing in design, construction and maintenance of natural and artificial sports turfs, landscaping, and sports field development. The company executes turnkey projects across India including cricket grounds, football fields, golf greens, and institutional sports facilities for corporates, schools, stadiums and government bodies.
The organization operates through multi-location project sites and requires strong coordination across corporate office and field workforce.
Role Purpose
The Procurement Manager will lead end-to-end procurement operations for ST&GE Pvt. Ltd's project portfolio across India. This role is responsible for building and driving the organization's overall sourcing strategy, ensuring the timely, cost-effective, and quality-compliant supply of materials, equipment, and services required for sports turf construction and infrastructure projects. The incumbent will partner closely with the Head Operations/Business Head and senior project leadership to plan procurement budgets, develop vendor strategy, negotiate high-value contracts, and put in place robust procurement governance and controls. This role requires a seasoned procurement professional with strong leadership, negotiation, and commercial skills, capable of managing multiple procurement cycles and, where required, guiding a small procurement team in a fast-paced, project-driven environment.
Key Responsibilities
Procurement Strategy & Planning
- Develop and implement the annual procurement strategy and category plans aligned with project pipelines and business objectives.
- Partner with Operations and Project teams to forecast material and equipment requirements and translate them into structured procurement plans.
- Identify sourcing categories for artificial turf, natural grass seeds, irrigation systems, sports equipment, soil, sand, and related construction materials, and build a resilient, multi-vendor supply base.
- Lead the RFQ/RFP process for high-value and strategic purchases, and evaluate proposals on quality, price, delivery, and compliance.
Vendor Development & Relationship Management
- Identify, evaluate, and onboard new vendors and suppliers aligned with company quality standards and long-term project needs.
- Own vendor performance management, conducting periodic reviews on delivery adherence, quality, pricing, and service responsiveness.
- Build and sustain strategic, long-term relationships with key suppliers to secure priority service and continuity of supply during peak project periods.
- Resolve escalated vendor disputes, delivery issues, and quality concerns, and drive corrective action where required.
Negotiation & Contract Management
- Lead negotiations on rates, payment terms, delivery schedules, and service agreements to secure optimal cost and value outcomes.
- Review and approve purchase orders, work orders, and vendor contracts in coordination with the legal and finance teams.
- Ensure all procurement activity complies with company policy, budgetary approvals, and applicable regulatory requirements.
- Track contract milestones, renewal timelines, and risk exposure across key vendor agreements.
Purchase Order Management & Documentation
- Oversee timely raising and processing of Purchase Orders, ensuring accuracy of specifications, quantities, pricing, and delivery terms.
- Ensure complete and organized procurement documentation, including POs, invoices, delivery challans, inspection reports, and vendor agreements.
- Coordinate with the accounts team to enable timely payment processing and resolve invoice discrepancies.
- Lead procurement's role in month-end and year-end audits, ensuring accurate and complete records.
Cost Control & Budgetary Compliance
- Own procurement spend against approved project budgets, proactively flagging deviations to the Head Operations/Business Head.
- Drive cost-saving initiatives through strategic sourcing, bulk purchasing, and vendor consolidation.
- Prepare comparative cost statements and procurement analysis reports to support leadership decision-making.
- Track market price trends for key materials and recommend purchasing strategies to mitigate cost escalation.
Logistics, Import, Export and CHA
- Coordinate end-to-end logistics for inbound and outbound movement of materials and equipment across project sites, including transport planning and scheduling.
- Manage import and export documentation, including invoices, packing lists, bills of lading/airway bills, certificates of origin, and other shipment-related paperwork.
- Liaise with Customs House Agents (CHA), freight forwarders, and shipping/clearing agents to ensure timely customs clearance of imported and exported consignments.
- Monitor compliance with customs regulations, import/export policies, duty structures, and applicable trade documentation requirements.
- Track shipment status, resolve clearance delays or discrepancies, and coordinate with CHA and logistics partners to expedite delivery.
- Maintain accurate records of import/export transactions, duty payments, and customs clearance documents for audit and compliance purposes.
- Coordinate with warehouse and site teams to plan storage, handling, and last-mile delivery of imported materials and equipment.
Team Leadership & Reporting
- Guide and mentor procurement executives/associates, where applicable, ensuring smooth day-to-day procurement operations.
- Prepare and present weekly and monthly procurement MIS reports covering PO status, pending deliveries, vendor performance, and spend summaries.
- Maintain real-time procurement trackers and dashboards for visibility to Operations and Finance leadership.
- Recommend process improvements to reduce lead times, strengthen the vendor base, and enhance procurement efficiency.
Candidate Profile and Preferences
- Post Graduate in Business Administration; a degree or diploma in Supply Chain Management, Logistics, Commerce, or Engineering is preferred.
- Minimum 5-8 years of experience in procurement, purchasing, or supply chain roles, with at least 2 years in a managerial or team-lead capacity.
- Strong working knowledge of procurement processes, vendor management, contract negotiation, and purchase documentation.
- Proficiency in MS Office (Excel, Word, PowerPoint); working knowledge of ERP systems (Tally, SAP, or equivalent) is preferred.
- Proven negotiation skills and the ability to manage multiple vendor relationships and procurement cycles simultaneously.
- Good verbal and written communication skills in English and Hindi.
- Willingness to travel to project sites across India for material inspection, vendor visits, and coordination.
- High attention to detail, strong organizational ability, and the capacity to work under deadline pressure.
- Prior experience in the construction, infrastructure, landscaping, or sports industry is a strong plus.
Technical Skills required
Procurement & Supply Chain
- Procurement Strategy & Category Planning
- Vendor Identification, Onboarding & Development
- RFQ / RFP Preparation & Evaluation
- Purchase Order (PO) Management
- Contract & Agreement Management
- Cost Comparison & Spend Analysis
- Inventory Coordination & Stock Planning
- Logistics & Delivery Scheduling
Tools & Systems
- MS Excel (MIS Reporting, Comparative Statements)
- MS Word & PowerPoint (Documentation & Presentations)
- ERP Systems (Tally / SAP / Equivalent)
- Email & Digital Communication Tools
- Procurement Tracking Dashboards
Key Competencies
- Strategic thinking with strong commercial and business acumen
- Attention to detail & accuracy in procurement documentation
- Strong negotiation and vendor management skills
- Leadership and ability to guide a small procurement team
- Organizational skills & ability to manage multiple procurement cycles
- Professional communication (verbal & written) with internal and external stakeholders
- Reliability, punctuality, and commitment to delivery timelines
- Team collaboration and a supportive, proactive attitude
- Ownership & accountability for procurement outcomes
- Discretion in handling commercial and contractual information
Why Join ST&GE
- Opportunity to lead procurement across diverse and large-scale sports infrastructure projects across India
- Exposure to PAN India project operations and multi-vendor ecosystems
- Direct interaction with senior leadership and cross-functional teams
- Fast-track growth into a Senior Procurement or Supply Chain Management leadership role
- Work in a dynamic, project-driven environment with meaningful impact on project success
- Be part of a growing organization shaping India's sports infrastructure landscape
Important Note
General
This document is a Job Description (JD) intended to describe the general nature and level of work to be performed in this role. It is not intended to be an exhaustive list of all responsibilities, duties or qualifications associated with the position. Responsibilities may change based on organizational requirements and business needs.
No Employment Offer
This Job Description does not constitute a job offer, contract of employment, or guarantee of employment. Selection and appointment to the role shall be subject to the company's internal evaluation process, reference verification and management approval.
Candidate Data Consent / Privacy Statement
By applying to this position, the candidate consents to the collection, processing and retention of personal and professional information shared during the recruitment process for hiring, evaluation, background verification and future suitable opportunities within the organization.
The company may retain the candidate's profile in its recruitment database for a reasonable period for future openings unless the candidate specifically requests deletion.
Acknowledgement
Candidates are advised to carefully review the role requirements, travel expectations and job nature before applying. Applying to this role indicates that the candidate understands the responsibilities and working conditions associated with the position.
Pay: ₹40,000.00 - ₹48,000.00 per month
Benefits:
- Health insurance
- Life insurance
- Provident Fund
Work Location: In person
