Job Description – HR Executive
Position Title: HR Executive
Department: Human Resources
Reporting To: HR Manager / Head – Human Resources
Job Summary:
We are looking for a dedicated and organized HR Executive to support the day-to-day HR operations of the organization. The candidate will be responsible for recruitment, onboarding, attendance management, employee engagement, HR documentation, payroll coordination, and compliance-related activities. The ideal candidate should possess strong communication skills and a good understanding of HR processes and labor regulations.
Key Responsibilities:
Recruitment & Onboarding
· Handle end-to-end recruitment activities including job postings, sourcing, screening, scheduling interviews, and candidate follow-ups.
· Coordinate employee onboarding and induction programs.
· Prepare offer letters, appointment letters, and joining documentation.
· Maintain recruitment records and candidate databases.
Attendance & Payroll Support
· Manage employee attendance, leave records, and shift schedules.
· Coordinate payroll inputs and verify attendance-related data.
· Maintain employee records and HRMS updates.
· Assist in salary processing and employee benefit administration.
Employee Relations
· Address employee queries related to HR policies and procedures.
· Support employee engagement activities, celebrations, and welfare initiatives.
· Assist in grievance handling and employee communication.
· Promote a positive and professional work environment.
HR Documentation & Compliance
· Maintain employee personal files and HR records.
· Prepare HR-related letters, notices, warning letters, and other documents.
· Ensure compliance with company policies and labor regulations.
· Support statutory compliance activities and audits.
Training & Performance Management
· Coordinate training programs and maintain training records.
· Assist in performance appraisal processes and employee evaluations.
· Track employee confirmations, probation reviews, and contract renewals.
Reporting & Administration
· Prepare HR MIS reports, attendance reports, recruitment reports, and other HR dashboards.
· Maintain HR databases and documentation accurately.
· Support administrative and HR-related projects as assigned.
Required Skills:
· Knowledge of recruitment and HR operations.
· Understanding of labor laws and statutory compliance basics.
· Proficiency in MS Office (Excel, Word, PowerPoint) and HRMS software.
· Good communication, interpersonal, and organizational skills.
· Strong documentation and record-keeping abilities.
· Ability to handle confidential information professionally.
· Time management and multitasking skills.
Qualification:
Bachelor's Degree in Human Resources, Business Administration, Commerce, or related field.
MBA / PGDM in Human Resources will be an added advantage.
Experience: 1–3 years of experience in Human Resources.
Freshers with HR qualifications and strong communication skills may also apply.
Key Performance Indicators (KPIs):
· Recruitment Closure Rate
· Attendance & Payroll Accuracy
· Employee Documentation Compliance
· Employee Engagement Activities
· HR MIS Accuracy
· Employee Query Resolution Time
Job Type: Full-Time
Salary: As per company standards and candidate experience.
Preferred Candidate Profile:
· Positive attitude and professional approach.
· Strong coordination and communication skills.
· Ability to work independently and handle multiple HR activities.
· Detail-oriented with excellent organizational skills.
· Willingness to learn and grow in the HR profession.
Pay: ₹25,000.00 - ₹50,000.00 per month
Benefits:
- Flexible schedule
- Leave encashment
- Paid sick time
- Provident Fund
Work Location: In person
