Job Title: PO Processing & Invoice Verification Executive
Location: Kanjurmarg East
On Third Party Payroll with Spiraea Services Private Limited
Experience Required: 2–3 years
Key Responsibilities:
Purchase Order (PO) Processing
- Create, review, and process Purchase Orders for vehicle leasing, maintenance, insurance, accessories, and service vendors.
- Ensure POs are raised as per approved contracts, rate cards, and authorization matrix.
- Coordinate with operations, procurement, and vendors for PO clarifications or amendments.
- Maintain proper PO documentation and tracking in ERP / accounting system.
Invoice Verification & Processing
- Verify vendor invoices against approved POs, contracts, rate agreements, and delivery/service confirmations.
- Check accuracy of:
- Invoice values
- GST compliance (GSTIN, tax rates, HSN/SAC, place of supply)
- Vehicle details (registration number, chassis number, lease ID, etc.)
- Identify discrepancies (rate mismatch, excess billing, duplicate invoices) and resolve them with vendors/internal teams.
- Ensure timely booking of invoices in the accounting system.
- Maintain proper records for audit trail and compliance checks.
Coordination & Reporting
- Coordinate with vendors for invoice submission and corrections.
- Liaise with internal teams (Operations, Fleet, Finance, Tax).
- Prepare MIS reports related to:
- PO vs Invoice reconciliation
- Pending invoices
- Vendor ageing
- Cost center / fleet-wise expenses
Skills & Competencies:
Technical Skills
- Strong understanding of PO–Invoice matching (2-way / 3-way matching)
- Experience with ERP systems (SAP / Oracle / Tally / NetSuite or similar)
- Good Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, basic formulas)
Preferred Qualifications:
- Bachelor’s degree in Commerce / Finance / Accounting
Job Type: Full-time
Pay: ₹18,000.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
