Job Summary:
The Accounting Administrator will play a key role in ensuring the organization's financial integrity, compliance, and operational efficiency across all programs and locations. The position is responsible for overseeing accounting, payments, financial reporting, budget management, statutory compliance, donor reporting, and audit coordination in accordance with organizational policies and donor requirements.
The role will ensure the implementation of robust financial systems and internal controls, timely statutory filings and payments, accurate maintenance of financial records, and effective budget monitoring to support informed decision-making. This position will need to work closely with various internal & external stakeholders to ensure financial accountability, compliance, and effective utilisation of organisational and donor resources.
Key Responsibilities:
- Maintain End-to-End accounting / bookkeeping activities of the organization.
- Prepare and manage contracts and agreements for staff, consultants, volunteers, interns, and service providers.
- Ensure all the payments are done timely & accurately by adhering to the approval process.
- Ensure timely payment and compliance related to Professional Tax (PT), Employeesʼ Provident Fund(EPF), Employee State Insurance (ESI), and TaxDeducted at Source (TDS).
- Support filing of quarterly, half-yearly, and annual statutory returns related to ESI, EPF, PT, Income Tax, and FCRA.
- Prepare monthly, quarterly, and donor-specific financial reports.
- Coordinate and support project financial audits, statutory audits, and donor audits.
- Maintain proper financial documentation, records, and supporting documents for all transactions and compliance processes.
- Coordinate with project teams and field locations on finance, compliance, and reporting requirements.
- Process advances, Review bills, invoices, and financial documents submitted from program locations for accuracy and complete the advance reconciliation on monthly basis.
- Quarterly and annual budget preparation along with internal team.
- Handling Petty Cash & Petty cash reconciliation
- Assist with day-to-day operations of the account functions.
- Prepare and analyse MIS reports that are necessary to carry out various functions of the Organization.
- Prepare periodic reports for management, as necessary or requested.
- Any other duties as assigned.
Qualifications & Experience required:
- Bachelorʼs or Masterʼs degree in Commerce, Finance, Accounting, or related field.
- Minimum 3 years of relevant experience in finance and accounts, preferably in the NGO/ development sector.
- Experience in handling donor-funded projects, statutory compliance, payroll, and financial reporting.
- Hands-on experience in Tally, MS Excel, etc
- Excellent communication skills in both English and Kannada.
- Solid working knowledge of MS Office, Google Suite applications
- Energetic, patient and amicable personality. A team player, self-starter who can work under minimal supervision.
Pay: ₹25,000.00 - ₹50,000.00 per month
Benefits:
- Paid sick time
- Provident Fund
Work Location: Remote
