Job Title: Stores & Purchase Coordinator
Job Summary
The Stores & Purchase Coordinator is responsible for managing the purchase of goods and materials, maintaining inventory records, ensuring proper storage of supplies, and supporting the smooth operation of all departments through timely purchasing and stock control. The role requires coordination with vendors, internal departments, and finance to ensure cost-effective procurement and efficient inventory management.
Key Responsibilities
- Raise purchase requisitions and process purchase orders as per operational requirements.
- Source quotations, compare prices, and coordinate with approved vendors.
- Ensure timely procurement of food, beverage, housekeeping, engineering, and other operational supplies.
- Receive, inspect, and verify incoming materials against purchase orders and delivery notes.
- Maintain accurate stock records and inventory registers.
- Monitor stock levels and initiate replenishment to avoid shortages.
- Issue materials to departments as per approved requisitions and maintain issue records.
- Conduct periodic stock verification and assist in inventory audits.
- Coordinate with the Accounts department for invoice verification and payment processing.
- Ensure proper storage, handling, and preservation of inventory items.
- Maintain vendor records, purchase documentation, and inventory reports.
- Support cost-control initiatives through efficient purchasing and inventory management.
- Ensure compliance with company policies and standard operating procedures.
Qualifications & Skills
- Bachelor's degree or diploma in Commerce, Supply Chain, Hospitality Management, or a related field.
- 1–3 years of experience in stores, inventory, or procurement operations, preferably in hospitality or resort environments.
- Knowledge of inventory management and purchasing procedures.
- Proficiency in MS Excel and inventory/accounting software.
- Good organizational and record-keeping skills.
- Strong communication and vendor coordination abilities.
- Attention to detail and ability to work accurately under deadlines.
Preferred Skills
- Experience in hotel or resort stores operations.
- Knowledge of food & beverage inventory controls.
- Familiarity with ERP or inventory management systems.
- Understanding of basic accounting and invoice processing.
- Experience in stock audits and cost control measures.
Job Type: Full-time
Pay: ₹16,000.00 - ₹20,000.00 per month
Benefits:
- Food provided
- Provident Fund
Work Location: In person
