Position: Executive – Front Office
Job Description:
We are looking for a skilled and highly organized individual to join our team as a Front Office Executive. The ideal candidate should have excellent communication and administrative skills to efficiently manage front desk operations. This role is key to creating a positive first impression for visitors, clients, and employees while handling day-to-day administrative responsibilities.
Responsibilities:
1. Reception Duties:
- Greet and welcome visitors, clients, and employees in a friendly and professional manner.
- Answer and route incoming calls promptly and efficiently.
- Maintain a clean and organized reception area.
2. Visitor Management:
- Register and issue visitor badges while ensuring all security protocols are followed.
- Coordinate visitor appointments and inform respective employees about their guests’ arrival.
3. Communication:
- Handle incoming and outgoing mail, couriers, and packages.
- Monitor and respond to emails, phone calls, and other inquiries in a timely manner.
4. Administrative Support:
- Assist in scheduling meetings, conferences, and appointments for staff.
- Maintain and monitor office supplies and inventory.
- Arrange travel and accommodation for employees when required.
- Prepare and manage office documents, reports, and correspondence.
- Keep track of office expenses and reimbursements.
5. Facilities Management:
- Coordinate with building management for repairs and maintenance.
- Ensure office cleanliness and a tidy work environment.
6. Event Coordination:
- Assist in planning and organizing office events, meetings, and celebrations.
- Collaborate with internal teams for smooth event execution.
Requirements:
- Proven experience as a Front Office Administrator or in a similar administrative role.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel).
- Attention to detail and the ability to work independently.
- Experience in vendor management and facility coordination is an added advantage.
- A positive attitude and a customer service-oriented approach.
Job Type: Full-time
Benefits:
- Health insurance
- Provident Fund
Ability to commute/relocate:
- Kannur District, Kerala: Reliably commute or planning to relocate before starting work (Required)
Education:
Work Location: In person
