Job Title: Executive Assistant (EA)
Experience: Fresher / 1–2 Years
Location: POWAI
Salary: ₹30,000 – ₹35,000 per month
Job Summary
We are looking for a smart, organized, and proactive Executive Assistant to support day-to-day office operations and management coordination. The candidate will be responsible for scheduling, communication, documentation, coordination, and administrative support to ensure smooth workflow within the organization.
Key Roles & Responsibilities (KRA)
1. Calendar & Meeting Management
· Manage schedules, appointments, and meetings for senior management.
· Coordinate internal and external meetings, follow-ups, and reminders.
· Prepare meeting agendas, MOMs (Minutes of Meeting), and maintain records.
2. Communication & Coordination
· Handle emails, calls, and communication professionally.
· Coordinate with clients, vendors, consultants, and internal teams.
· Ensure timely follow-up on pending tasks and deliverables.
3. Documentation & Reporting
· Maintain office documents, reports, presentations, and records systematically.
· Prepare basic reports, spreadsheets, and correspondence as required.
· Support in preparing quotations, proposals, and other office documentation.
4. Administrative Support
· Assist in daily office operations and administrative activities.
· Maintain filing systems, stationery, and office coordination.
· Support HR and accounts coordination whenever required.
5. Travel & Event Coordination
· Arrange travel bookings, meetings, and event coordination if required.
· Manage hospitality arrangements for visitors and client meetings.
6. Office Management & Support
· Ensure smooth communication between departments and management.
· Support the team in maintaining discipline, coordination, and workflow efficiency.
· Handle confidential information with professionalism and integrity.
Key Requirements
· Bachelor’s Degree in any field
· Fresher or 1–2 years of relevant experience as Executive Assistant / Admin Coordinator / Office Coordinator
· Good communication and interpersonal skills
· Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)
· Strong organizational and multitasking abilities
· Smart, presentable, and professional approach
· Ability to handle coordination and follow-ups efficiently
Preferred Skills
· Good email drafting and documentation skills
· Time management and problem-solving ability
· Positive attitude and willingness to learn
· Ability to work in a fast-paced environment
Pay: ₹30,000.00 - ₹35,000.00 per month
Benefits:
Work Location: In person
