Key Responsibilities
- Manage and maintain Director's calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
- Ensure timely follow-up on action points and commitments assigned during meetings.
- Prepare MIS reports, presentations, dashboards, and management reports using Advanced Excel.
- Coordinate with various departments to track projects, tasks, and deadlines.
- Monitor pending activities and ensure timely closure through effective follow-up.
- Draft professional emails, letters, reports, and business correspondence.
- Handle confidential documents and sensitive information with discretion.
- Assist in process coordination and implementation of operational improvements.
- Maintain records, files, and documentation in an organized manner.
- Liaise with clients, vendors, consultants, and internal stakeholders on behalf of the Director.
- Generate periodic business reports and analyze data for management review.
- Support management in strategic planning and special projects.
Required Skills
- Advanced Microsoft Excel (VLOOKUP, XLOOKUP, Pivot Tables, Charts, MIS Reporting, Data Analysis)
- Strong follow-up and coordination skills
- Excellent verbal and written communication
- Calendar and meeting management
- Documentation and record management
- Process coordination and task tracking
- MS Office Suite (Word, PowerPoint, Outlook)
- Time management and multitasking abilities
- Problem-solving and analytical skills
- Professional attitude and confidentiality
Qualifications
- Graduate/Post Graduate in any discipline.
- 3-4 years of experience as an Executive Assistant, Executive Coordinator, Management Assistant, or similar role.
- Experience working directly with senior management/directors will be preferred.
Preferred Qualities
- Self-driven and proactive approach.
- Strong organizational and interpersonal skills.
- Ability to work under pressure and meet deadlines.
- High level of professionalism and ownership.
- Strong attention to detail and accuracy.
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
