Job Description – Dispatch Supervisor
Location: Kalyan / Bhiwandi, Maharashtra
Salary: Up to ₹19,000 per month
Department: Dispatch & Logistics
Designation: Dispatch Supervisor
Job Summary
We are looking for a responsible and detail-oriented Dispatch Supervisor to manage day-to-day dispatch operations, ERP documentation, packing, transportation coordination, and dispatch reporting. The candidate will be responsible for ensuring accurate and timely dispatch of materials while coordinating with the Sales, Stores, Transporters, and internal teams.
Key Responsibilities
1. ERP & Documentation
- Prepare packing lists in ERP as per Post DDC.
- Upload material packing and dispatch photographs in ERP.
- Upload LR copies against the respective invoices.
- Prepare RNC, JWOIN and OIN delivery challans in ERP.
- Print invoices and prepare dispatch document sets.
- Generate E-Way Bills as per transporter details.
2. Packing List & Dispatch Preparation
- Prepare packing lists for special project materials.
- Verify material quantity and details against invoices before dispatch.
- Prepare and affix transport/freight stickers as per dispatch instructions.
- Ensure proper packing and identification of materials.
3. Transportation Coordination
- Arrange vehicles for Part Load (PTL) and Full Truck Load (FTL) dispatches.
- Coordinate with transporters for vehicle availability and booking.
- Obtain freight quotations/details from transporters and share them with the Sales team.
- Coordinate with transporters for LR collection and dispatch documentation.
4. Dispatch Operations
- Supervise part-load and full-truck-load material dispatches.
- Verify material, invoice quantity, box quantity and dispatch details.
- Coordinate with workers for proper loading of materials and pallets.
- Take photographs of packed materials, boxes and pallets as required.
- Ensure all dispatches are completed accurately and on time.
5. Problem Solving & Coordination
- Resolve issues related to material delivery, LR copies, vehicle arrangements and material bookings.
- Coordinate with the Transporter to resolve transportation-related issues.
- Coordinate with the Sales team regarding invoice quantity, Post DDC and dispatch requirements.
- Coordinate with the Stores team to resolve material shortages or discrepancies.
- Resolve issues related to packing and dispatch documentation.
6. MIS & Daily Reporting
- Prepare and maintain the Daily Dispatch Report.
- Update the Daily Screw Packing Sheet.
- Maintain accurate records of packing, dispatch, transportation and delivery documentation.
Required Skills & Qualifications
- Graduate / Diploma preferred.
- 1–3 years of experience in Dispatch, Logistics, Stores or Warehouse operations.
- Basic knowledge of ERP systems and dispatch documentation.
- Good knowledge of MS Excel and MS Office.
- Good coordination and communication skills.
- Ability to work with transporters, stores and sales teams.
- Good attention to detail and documentation accuracy.
- Ability to handle multiple dispatches and resolve operational issues.
Preferred Candidate Profile
- Candidate should be organized, responsible and proactive.
- Comfortable working in a fast-paced dispatch environment.
- Good follow-up skills with transporters and internal departments.
- Candidates with experience in manufacturing / engineering / industrial companies will be preferred.
Compensation & Location
Salary: Up to ₹19,000/month
Location: Kalyan / Bhiwandi, Maharashtra
Pay: ₹10,462.84 - ₹19,104.00 per month
Benefits:
- Commuter assistance
- Health insurance
- Leave encashment
- Provident Fund
Work Location: In person
