Program Coordinator
Location: Kolkata
Experience: Fresher or up to 1 Year
About the Organisation
The WE Foundation (TWF) is a registered non-profit organisation dedicated to building resilient communities and sustainable families through innovative, community-owned development models. Established in 2011 and operating at scale since 2019, TWF works across key areas including education, health, WASH (Water, Sanitation and Hygiene), women’s health and hygiene, poverty alleviation, and climate resilience. Driven by the belief that lasting change begins at the grassroots, we collaborate with communities, governments, corporates, and development partners to create sustainable solutions that improve lives and strengthen local ecosystems.
Role Overview
The WE Foundation is looking for a creative and detail-oriented Program Coordinator is responsible for supporting the planning, implementation, coordination, and monitoring of programmes and projects to ensure they are delivered effectively, on time, and within budget. The role works closely with internal teams, partners, donors, government stakeholders, and community representatives to facilitate smooth programme operations, maintain accurate documentation, track progress against objectives, and ensure compliance with organisational and donor requirements. The Program Coordinator also contributes to reporting, stakeholder engagement, capacity-building activities, and continuous improvement initiatives, helping to maximise programme impact and achieve the organisation's mission.
Key Responsibilities
Programme Planning & Coordination
· Coordinate the planning, implementation, and execution of programmes and projects in line with organisational goals and donor requirements.
· Develop and maintain programme work plans, timelines, and activity schedules to ensure timely delivery.
· Coordinate with internal departments and external stakeholders to facilitate seamless programme implementation.
· Ensure programme activities are conducted in accordance with approved plans, budgets, and organisational policies.
Project Implementation & Monitoring
· Monitor programme progress against objectives, deliverables, and key performance indicators (KPIs).
· Track project milestones, identify implementation challenges, and recommend corrective actions.
· Conduct regular field visits to monitor activities, verify outputs, and provide implementation support where required.
· Maintain programme tracking tools and ensure accurate documentation of project activities.
Stakeholder Engagement & Partnership Management
· Build and maintain effective relationships with government agencies, donors, partners, consultants, vendors, and community stakeholders.
· Coordinate meetings, workshops, consultations, and stakeholder engagement activities.
· Represent the organisation in programme-related meetings and provide updates on implementation progress when required.
· Facilitate communication between programme teams and external partners to ensure alignment and collaboration.
Reporting & Documentation
· Prepare periodic programme reports, progress updates, meeting minutes, and donor reports.
· Maintain comprehensive programme documentation, including project files, contracts, correspondence, and activity records.
· Collect, compile, and analyse programme data to support reporting and decision-making.
· Ensure timely submission of reports in compliance with organisational and donor requirements.
Budget & Resource Coordination
· Assist in preparing programme budgets and monitoring expenditure against approved budgets.
· Coordinate procurement requests and logistical arrangements for programme activities.
· Monitor resource utilisation and support cost-effective programme implementation.
· Work closely with finance and procurement teams to ensure compliance with financial policies.
Qualifications
· Bachelor's degree in Social Work, Development Studies, Public Administration, Project Management, Business Administration, Rural Development, Sociology, Political Science, or a related field. A master's degree is an added advantage.
· Freshers or candidates with up to 1 year of experience are encouraged to apply.
Required Skills
· Community mobilisation and engagement
· Programme planning, coordination, and execution
· Project lifecycle management and implementation
· Stakeholder engagement and relationship management
· Donor and government liaison
· Programme monitoring and performance tracking
· Data collection, analysis, and reporting
· Report writing and documentation management
· Budget monitoring and expense tracking
· Resource planning and coordination
· Procurement and logistics coordination
· Proficiency in Microsoft Office Suite
· Familiarity with data collection and reporting tools (e.g., KoboToolbox, ODK,
Google Forms, or similar)
What We Offer
· Opportunity to contribute to meaningful social impact by coordinating programmes that create sustainable change in communities.
· A collaborative, inclusive, and purpose-driven work environment with a passionate and dedicated team.
· Exposure to diverse development projects, multi-stakeholder partnerships, and community engagement initiatives.
· Opportunities for professional learning, capacity building, leadership development, and career advancement.
· Hands-on experience in programme planning, implementation, monitoring, and donor-funded project management.
· A dynamic work environment that encourages innovation, teamwork, and continuous improvement.
· Competitive compensation and benefits based on qualifications, skills, and relevant experience.
To Apply: Please email your CV along with a brief cover letter outlining your relevant experience to [email protected]
Pay: ₹10,000.00 - ₹15,000.00 per month
Benefits:
Work Location: In person
