Job Description – HR Executive
Position: HR Executive
Industry: International School / Education
Location: Mumbai, Maharashtra
Employment Type: Full-Time
Work Mode: Work from Office
Salary: ₹40,000 – ₹45,000 per month
Experience: 3–6 years
About the Role
We are looking for a proactive and experienced HR Executive to join our International School in Mumbai. The ideal candidate will be responsible for managing day-to-day HR operations, employee coordination, recruitment, documentation, attendance, and employee engagement.
The candidate should have strong communication and interpersonal skills, along with hands-on experience in HR operations and recruitment, preferably within a school, education, or service-oriented organization.
Key Responsibilities
- Manage day-to-day HR operations and employee-related activities.
- Handle end-to-end recruitment for teaching and non-teaching staff.
- Source candidates through job portals, referrals, recruitment agencies, and other channels.
- Screen profiles, conduct initial HR interviews, and coordinate interview schedules.
- Coordinate the complete joining and onboarding process for new employees.
- Maintain accurate employee records, HR files, and documentation.
- Manage attendance, leave records, and employee databases.
- Coordinate with management and department heads regarding manpower requirements.
- Handle employee queries related to HR policies, attendance, leave, and documentation.
- Support payroll processing by providing accurate attendance and employee data.
- Assist in implementing and communicating HR policies and procedures.
- Manage employee confirmation, transfers, promotions, and exit formalities.
- Conduct employee engagement activities and support a positive workplace culture.
- Prepare HR reports, MIS, and other management reports as required.
- Ensure compliance with internal HR policies and applicable employment regulations.
- Coordinate with external vendors, consultants, and recruitment agencies when required.
- Maintain confidentiality of employee and organizational information.
Recruitment Responsibilities
- Understand manpower requirements from different departments.
- Prepare and post job descriptions on relevant platforms.
- Shortlist candidates based on job requirements.
- Conduct preliminary HR screening interviews.
- Coordinate technical/departmental interviews with the concerned team.
- Manage offer letters, salary discussions, documentation, and joining formalities.
- Maintain recruitment trackers and monitor open positions until closure.
Candidate Requirements
- Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
- 3–6 years of experience in HR Operations / Recruitment / Generalist HR.
- Prior experience in a school, education institution, or service industry will be preferred.
- Experience handling end-to-end recruitment and employee lifecycle processes.
- Strong knowledge of HR operations and documentation.
- Good understanding of attendance, leave management, payroll coordination, and employee records.
- Excellent verbal and written communication skills.
- Strong interpersonal and relationship-management skills.
- Good knowledge of MS Office, Excel, Google Workspace, and HRMS/HR software.
- Strong organizational skills with the ability to manage multiple priorities.
- Professional, approachable, and confidential in handling employee matters.
Key Skills
- HR Operations
- Recruitment & Talent Acquisition
- Employee Relations
- Onboarding & Exit Formalities
- Attendance & Leave Management
- Payroll Coordination
- HR Documentation
- Employee Engagement
- HR MIS & Reporting
- MS Excel / HRMS
- Communication & Interpersonal Skills
Compensation
Salary: ₹40,000 – ₹45,000 per month
Salary will be based on the candidate's experience, skills, and current compensation.
Ideal Candidate
The ideal candidate should be mature, organized, people-oriented, and proactive, with strong HR operational knowledge and the ability to independently manage recruitment and employee-related activities.
Candidates with experience in an International School, reputed educational institution, or structured organization will be preferred.
Pay: ₹40,000.00 - ₹45,000.00 per month
Work Location: In person
